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Change of Grade and Incomplete Grades

• If a student is assigned an incomplete (N grade) at the end of a semester, a Change of Grade form must be submitted by approximately one month after the semester ends. The official deadline dates are listed for each semester in the Graduate Studies Catalog. The Change of Grade form is available in the main office of most of our departmental offices and in the Registrar's Office.
• If a student realizes that he or she will need more time to complete the work for a particular class, an Extension for Incomplete Grades needs to be completed. The student should fill out the form and pass it on to the faculty member who taught the class. The course faculty member comments (approving or disapproving) in the space provided, signs and forwards the form to the Chair or Program Director of the department for comments and approval. After the form has been completed, specifying an expected date for the completion of the work, it should be forwarded to the Dean's office for final approval. The Dean's office will notify the Registrar and the student's grade will reflect an "N" until the approved deadline date.
• If this form is not completed, the grade originally assigned to the student will convert to an "NF" grade. This "NF" will be calculated in the student's grade point average as an "F" grade. This often presents a problem to the student's grade point average by having it fall below the required 3.0 needed to remain in the program.