|
Submission of Proposals for External funding to Support
Research, Scholarship or Programmatic Activities
I. General
The College encourages the submission of proposals seeking support for
research, teaching, scholarship, or programmatic activities. The Dean’s Office
provides support in proposal development and preparation through its Director of
Grant Development. Some proposals for external support may be strengthened by
cash and/or in-kind contributions from the College and/or University. The
College’s point of contact for initiating discussions regarding such
contributions is the Director of Grant Development.
II. Dean's Office Review and Approval of Proposals
Any proposal for external funding, regardless of the potential funding
instrument (grant, contract, cooperative agreement, subaward, check), must be
reviewed and approved by the Dean’s Office prior to submission. The
College’s point of contact to initiate Dean’s Office review is the Director of
Grant Development. The Dean’s Office review serves several purposes. The review
will ensure that all aspects of any proposal are consistent with existing
University and College policies and procedures, especially with regard to
budget, hiring, employee benefits, indirect costs, and intellectual property.
Toward this end, the Dean’s Office may consult with other offices on campus. The
review will substantiate commitments for any cash and/or in-kind contributions
to the proposed work, will ensure that all aspects of the proposal budget and
justification are accurate and appropriate, and will examine broader financial
and budgetary implications that may come into play if an award is made. It is
also important that the Dean’s office be aware of the content of proposals that
are submitted for a variety of purposes, related to tracking, reporting,
development, and alumni relations. There may be instances where there is
uncertainty regarding whether a proposal/award would be classified as a
sponsored project or a gift (see
http://www.villanova.edu/vpaa/orsp/awards/managingaward.htm#8). Regardless
of whether a proposal/award is a sponsored project or a gift, the Dean’s Office
Review and Approval process outlined here is to be followed.
III. Timelines
A. At least two weeks prior to proposal submission (at least 4 weeks
if cash and/or in-kind contributions are being requested), inform the Director
of Grant Development that a proposal is being prepared.
B. At least one week prior to proposal submission, submit a final budget
and a
Proposal Review and Transmittal Form
signed by the proposal’s Principal Investigator and the appropriate Department
Chair, along with an abstract and a draft of the proposal to the Director of
Grant Development.
C. Obtain approval of the Dean’s Office, indicated by an appropriate signature
on the Proposal Review and Transmittal Form.
D. D. Only when these steps have been completed should the proposal
package be submitted to Office of Research and Sponsored Projects for final
processing.
Proposals submitted by College faculty or staff members for external support for
activities in which faculty or staff represent themselves in their official
University capacity, or for activities involving Col-lege or University
resources or space, must go through the above process.
Questions should be directed to:
Dr. Melanie Vile
Director of Grant Development
College of Liberal Arts and Sciences
Mendel Science Center 65-D
Email: Melanie.Vile@Villanova.edu
Phone: (610) 519-8945
|
