Submission of Proposals for External funding to Support Research, Scholarship or Educational Efforts

I. General

The College encourages the submission of proposals seeking support for teaching, research, scholarship, and education. The Dean’s Office provides support in proposal development and preparation through its Director of Grant Development. Some proposals for external support may be strengthened by cash and/or in-kind contributions from the College and/or University. The College’s point of contact for initiating discussions regarding such contributions is the Director of Grant Development.
 

II. Dean's Office Review and Approval of Proposals

Any proposal for external funding, regardless of the potential funding instrument (grant, contract, cooperative agreement, subaward, check), must be reviewed and approved by the Dean’s Office prior to submission. The College’s point of contact to initiate Dean’s Office review is the Director of Grant Development. This review serves three purposes: (1) to ensure that all aspects of any proposal are consistent with existing University and College policies and procedures, especially with regard to budget, hiring, and intellectual property. Toward this end, the Dean’s Office may consult with other offices on campus; (2) to substantiate commitments for any cash and/or in-kind contributions to the proposed work and more broadly will ensure that all aspects of the proposal budget and justification are accurate and appropriate; and (3) to make aware to the Dean’s office the content of proposals that are submitted for a variety of purposes, related to tracking, reporting, development, and alumni relations.
 

III. Timelines

A. At least two weeks prior to proposal submission (at least 3 weeks if cash and/or in-kind contributions are being requested), inform the Director of Grant Development, via email, that a proposal is being prepared.
 
B. Within one week prior to proposal submission, submit a final budget and a Proposal Review and Transmittal Form, signed by the proposal’s Principal Investigator and the appropriate Department Chair, along with an abstract and a draft of the proposal to the Director of Grant Development. A Proposal Transmittal Form must be com-pleted and signed by appropriate institutional personnel.

C. Subsequent to proposal submission, a full copy of the proposal should be provided to the Director of Grant Development.
 

Proposals submitted by College faculty or staff members for external support for activities in which fac-ulty or staff represent themselves in their official University capacity, or for activities involving College or University resources or space, must go through the above process.

Questions should be directed to:
Dr. Melanie Vile
Director of Grant Development
College of Liberal Arts and Sciences
Mendel 65-D
Email: Melanie.Vile@Villanova.edu
Phone: (610) 519-8945