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How do I change my address?
In order to change your address, a student can complete the
web form for address change, call the Registrar's
Office (610-519-4032), fax in a change (610-519-4033) or write to us at Office of
the Registrar, Villanova University, 800 Lancaster Ave, Villanova, PA 19085. To
ensure the security of your records, you are required to supply us with a photo
ID and indicate which address you are changing. Your home address is the address
where the University sends bills and other similar official letters. During the
semester, the University sends student related information to your campus post office
box, or to your local off campus address.
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How do I order an enrollment verification?
Villanova University has authorized the National Student Clearinghouse (NSC)
to provide current enrollment verifications. NSC will also provide degree
verification for degrees granted in 1986 or later. Using the NSC is the quickest
way to obtain an enrollment verification. To access the NSC, click
here.
In addition, verification of enrollment or graduation can be requested from the Registrar's
Office by completing the
on-line
Enrollment Verification form, mail, fax (610-519-4033), phone (610-519-4032)
or in person. Generally, this request can be completed in less than a week. Forms
requiring completion by the Registrar's Office can be dropped off in Tolentine 202
or mailed to the Office of the Registrar, Villanova University, 800 Lancaster Ave,
Villanova, PA 19085.
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How do I order a transcript of my academic record?
Official transcripts are obtainable through the Registrar's Office, Room
203 Tolentine Hall. A request for an official transcript must be made in writing
and must include the student's signature. Students with initial enrollment since
1998 who have PINs to access the secure area of NOVASIS can submit transcript requests
directly. You can print and fax in the
Transcript Request
Form. Requests can be submitted in person, by fax to 610-519-4033, or by mail
to the Office of the Registrar, Villanova University, 800 Lancaster Avenue, Villanova,
PA l9085. The request should include:
- student's full name
- Villanova ID or Social Security Number
- dates of attendance
- current addresses
- the complete address to which the transcript should be sent.
It's wise for a requestor to include a telephone number in case there is a question
regarding the request. Official transcripts cannot be produced immediately upon
request. Although we suggest that students allow one week for the transcript process,
most requests are filled within three working days of their receipt. Transcripts
cannot be produced for students whose accounts with the Bursar's Office are not
clear and those students will be notified. There is no charge for transcripts.
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How do I adjust my schedule for an upcoming semester?
Your advisor must approve any adjustment to your schedule (with the exception
of a change in course section). Your advisor will issue you a Registration
PIN each semester that entitles you to register or adjust your schedule in
NOVASIS. You may
use this Registration PIN through the end of drop/add each semester. If
you have any questions about your course choices during the registration and course
adjustment period we strongly encourage you to consult with your advisor even if
you have already obtained the Registration PIN. In
NOVASIS you will only
be able to registrar for open courses in which you meet any student restrictions.
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How can I find out which courses are available each semester?
In order to check for course availability, we recommend that you use the
Schedule of Classes located here on our web site.
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Can I register for a closed course or a restricted course?
Once a course is closed only the chairperson of the department can grant
permission to register for that course. Permission is only granted in special circumstances.
Permission cannot be granted by the faculty member teaching the course or by any
member of the Registrar's Office staff. Similarly, if a course has restrictions
(e.g. open only to students in a certain major), the chairperson of the department
offering the course is the only person who can allow you to enter the course.
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What happens to Incomplete ("N") Grades?
"N" grades must be replaced by the instructor according to the following
schedule:
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Fall Semester |
- Students must submit all work to the instructor by the last Friday
in January.
- Grade changes must be submitted to the Office of the Registrar by
the second Friday in February.
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Spring Semester |
- Students must submit all work to the instructor by the last Friday
in June.
- Grade changes must be submitted to the Office of the Registrar by
the second Friday in July.
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Summer Sessions |
- New grade must be received by Registrar within thirty days after
the end of the Summer Session.
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Unless the dean authorizes an extension, an "N" that is not replaced before the
deadline becomes an "NF" grade and is computed as an "F" in the GPA.
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How is a grade changed?
The instructor must submit a written "grade change" form, with the appropriate
approvals. When an approved grade change is received by the Registrar's Office,
the new grade is posted to the student's academic record. A student can view her
or his
grades on-line where a new grade will replace the original grade.
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I earned my degree during the Summer (or Fall term). What
happens to me?
- Students who complete degree requirements in the summer receive degrees
dated September 1.
- Students who complete requirements during the Fall Semester receive degrees
dated December 31.
- The appropriate Dean's Office notifies the Registrar when degree requirements
are completed.
- As soon as this authorization is received, the degree is posted to the student's
academic record and a transcript, with the Registrar's congratulatory letter,
is mailed to the student.
- At the same time, the Registrar's Office orders a diploma from the engraver.
The engraver usually requires approximately six weeks to prepare a diploma.
- If the graduate's account with the Bursar's Office is clear, the diploma
is forwarded as soon as it arrives from the engraver.
- September and December graduates are invited to return for the Commencement
ceremony in May.
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How can I obtain a copy of my son or daughter's grades?
The University does not release grades to parents. The sharing of grades
between parents and the student is a family matter. See our
confidentiality policy.
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What is the definition of an Academic Year?
Villanova University’s academic year
follows a semester calendar consisting of fall and spring semesters.
The academic year consists
of class days and examination days. Each semester consists of 15 weeks.
Registration, advising, and orientation periods prior to each semester vary in
length, according to the requirements for the semester. Dates are shown in the
academic calendar on the Registrar’s Web site at: www.registrar.villanova.edu
Typical class periods are either fifty or seventy-five minutes long. The average
student enrolls in 12 to 18 credits per semester.
SUMMER SESSIONS--In addition
to the two semesters, two four-week summer sessions and one eight week summer
session are offered each summer. Some classes are offered for different
enrollment periods during these eight weeks. The Summer Sessions offer a wide
range of courses at all levels. The Summer Schedule of Courses is published by
the Registrar’s office; the most current calendar is found by accessing the
Registrar’s home page at: www.registrar.villanova.edu
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What happens with my Advanced Placement scores?
Students should request that the College Board send AP scores to Villanova University (our code is 2959). AP scores are received in the Registrar's Office and forwarded to Dean's Offices, where the determination
on credit is made. Most AP scores for incoming freshmen reach
Villanova by mid-July. If the scores are received before freshmen classes
begin, the Deans communicate with the student, then authorize the Registrar's
Office to post the appropriate credit to the academic record. For scores
received after classes begin, the Deans will simply direct the Registrar to add
any credit they approve. AP credits appear in the "Transfer Credit" area
of the student record.
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