This form provides supporting detail for the totals displayed on the Organization Budget Status Form.

To access this information from the Organization Budget Status Form, click on the field for which you would like supporting detail (i.e., the "Adj Budget", "YTD Activity", or "Commitments" column), and then click on "Transaction Detail Information" listed under "Options" on the left side of the screen. The system will then take you to the Detail Transaction Activity Form.

A description of the major fields on the form follows:

Acct - This is the Account Code, which indicates the type of revenue or expense (e.g., office supplies, ticket sales, student wages, etc.).

Type - This field describes the nature of the transaction. Some of the common types that may be helpful to know are:

BD0n or UBD3	budget entry
CORD	change order (to a purchase order)
HGNL	payroll entry
INEI	an invoice against a commitment (purchase order)
INNI	an invoice from a request for payment - no commitment
Jxxx	journal entry
POLQ	system-generated transaction to remove the commitment from a requisition, when it is converted to a purchase order
PORD	purchase order (creating the commitment)
REQP	requisition (creating the commitment)
RCQP	requisition cancellation (removing the commitment)

Document - This is the reference number for the document that created the transaction. The first letter or letters of the document number indicate the document type. Some of the common document types are listed below:

I	invoice
P	purchase order
R	requisition
CCVS	VISA procurement card entry
DCCC	departmental charge - Copy Center
DCCS	departmental charge - Custodial
DCDN	departmental charge - Dining Services
DCIM	departmental charge - Instructional Media
DCMN	departmental charge - Maintenance (Facilities Services)
DCOB	departmental charge - Office Basics
DCON	departmental charge - Connelly Center
DCPO	departmental charge - Postage and Bulk Mail
DCTL	departmental charge - Telecommunications
DUPS	departmental charge - UPS
JEAA	journal entry
TAVx	travel advance charges
WCJE	Wildcard Office journal entry

Description - The information in this field varies, depending on the type of document. For requisitions, it contains the name of the requestor. For invoices and purchase orders, it contains the name of the vendor. For journal entries, it contains a description of the transaction. To display this field, you must use the scroll bar on the bottom of the form, or press the "Tab" button six times, to get past the Document field.

Amount and D/C - Positive numbers (those with a "+" in the D/C column) indicate an increase in revenue or expenses; negative numbers (those with a "-" in the D/C column), represent a decrease in revenue or expenses.