Cliqbook

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Procurement Office

Disbursement Information

Policies and Procedures

Preferred Travel Vendors and Travel Tools

Cliqbook

All travelers must complete a Travel Profile in order use World Travel. Your Travel Profile allows you to store frequent flyer numbers, credit card numbers, and preferences such as seating and airports. This tool allows World Travel to know your preferences when booking your travel and better serve you. Your Travel Profile also prevents you from having to enter information every time you book.

You can schedule your business trip using World Travel's online booking tool (Cliqbook) or by contacting one of our dedicated travel agents. Cliqbook is recommended for scheduling most business trips. More difficult trips will require the use on an agent. An agent must be used for trips requiring many connecting flights, the use of special hotel rates (including special conference rates), flying with a non-university guest, group travel, or booking personal travel. Please book all reservations and arrangements at the same time to avoid multiple transaction charges. Contact a World Travel agent directly to schedule any hotel or car reservations, without flight or rail arrangements, to avoid any fees.

Travel Profile

Everyone must first create a user id and password for Cliqbook when using World Travel. Once completed, the system will prompt you to sign in and create your travel profile. It is very important to follow the instructions closely. Links to creating your user id and password and the instructions are below under related links. If you have any questions regarding setting up your profile, please contact the Procurement Department at ext. 94231.

All travelers as well as individuals making travel arrangements for others must complete a Travel Profile. This profile will allow you access to Villanova travel pricing agreements when booking hotel, air, rail and car. Without a completed travel profile you will be unable to book your reservations.

Information needed in order to complete this profile includes the following: name (as shown on photo identification used at the airport), home and work address, department index number that most travel will be associated with, mobile phone carrier in order to set up text alerts (optional, but recommended), emergency contact, and a variety of travel preference questions including frequent- flyer numbers and programs for which you currently are currently signed up.

Making Travel Arrangements for Others

Those who make travel arrangements for others need to also have a travel profile. Once the traveler and the arranger have set up their profiles, e-mail Wendy Kinsey with the name(s) of the traveler(s) and the arranger. Once the link between the two is complete a confirmation e-mail will be sent.

Sign into Cliqbook using your user id and password
On the top right hand corner, choose the appropriate person using the drop down box next to 'You are administering travel for:'
(The credit card listed in the Travel Profile for the traveler you are making arrangements for is charged)
The name of the person the trip has been created for is listed on the upper left hand corner of the Travel Confirmation.
(If arrangements have been made for the incorrect person, please call a World Travel agent (800.221.4730) immediately)

NOTE: This does not apply to group travel – all group travel must be called into World Travel.

Contact Information

World Travel:
Book Travel: Chris Mull or Steve Roesch at 800.478.5087
Group Travel: Please contact Cathy Bradley at ext. 94229 or Wendy Kinsey at ext. 94245 for information about scheduling Group Travel with World Travel.
Flight cancellation or rescheduling: 800.478.5087
World Travel Online Help Desk: 800.221.4730

Procurement Department:
Cathy Bradley at ext. 94229
Fax: ext. 97716