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This description of the University's benefit programs is only a summary and is not meant to be a controlling legal document or contract of employment between the employee
and the University. If any questions should arise, the legal plan
documents, contracts and insurance policies will always govern.
Villanova University reserves the right to terminate, suspend, withdraw,
amend or modify any benefit plan at any time, for any reason with or without
notice.
The University offers various
benefit programs as part of the full-time employees’ total compensation package,
including: medical, dental and life insurance, flexible spending accounts, an
employee resource program, paid and unpaid time off, Worker’s Compensation
Insurance and Travel Accident insurance.
All full-time employees are eligible for coverage under the University’s
medical, dental and life insurance programs beginning on the first day of the
month following the first day of work. Registration in these plans is NOT
automatic. No participation can begin without completion of the required
enrollment materials, either during your New Employee Orientation, during the
annual Open Enrollment Period (generally in April with choices in effect June
1-May 31) or within 31 days of a Life Status Change.
Important Note: The open enrollment period is the only time during the year when you can enroll,
cancel coverage, add or remove dependents, and change supplemental or dependent life insurance.
The only exception to this is if you have a “Qualified Life Status Change,” which is further described below.
Life Status Change
The Internal Revenue Service defines a Life Status Change as a change in
coverage due to the following:
- Marriage or divorce
- Birth or adoption of a child
- Death of a spouse or child
- Change in employment status of you or your spouse
- Open Enrollment period for your spouse or certain other changes that impact coverage
- Change in full-time student status of your unmarried dependent child
- Judgment, decree or order
- Medicare entitlement
- Termination of Medicaid or CHIP coverage (notification must be made within 60 days)
- Eligibility for Premium Assistance under Medicaid or CHIP (notification must be made within 60 days)
Any benefit change must be consistent with a life status
change. You must notify Human Resources within 31 days of the life
status change except as indicated above. After this grace period, you will not be able to make any changes
in your coverage until the next Annual Open Enrollment.
Dependent children are covered until the age of 19, unless they are full-time
students. Full-time students are covered until the earlier of age 23 or when the
full-time student status ends (except for dependent life which provides coverage until age 25 for full time students). When a child graduates from college, or when a
dependent is no longer eligible for benefits, it is the employee’s
responsibility to contact Human Resources for continuation of coverage for
dependents under COBRA provisions.
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