RULES GOVERNING THE USE OF MATERIALS
- Researchers are required to sign a registration form and provide positive
- Books, briefcases, bookbags, coats and other personal property not essential
to research projects must be placed in a designated area.
- Food and drink are not permitted in the University Archives. The Archives is
also a no smoking facility.
- Stack areas of the University Archives are closed to patrons; the University
Archivist will retrieve all materials. Materials are to be used only in the
Archives research area under the supervision of the University Archivist.
- Due to the risk of inadvertent damage to documents when ink is used, Archives
patrons must use pencil or laptop computers to take notes. Pencils will be
provided upon request. The use of scanners is prohibited.
- University Archives materials must be handled with care. Researchers must not
lean on materials, or trace, write on, tear or fold records or handle them in
any way likely to damage them.
- Researchers may only have one container of archival materials at the research
table at a time. Please use one folder of materials at a time. Records must be
kept in their present arrangement; loose pages will stay in order if turned like
pages in a book. Please notify the University Archivist if any items appear to
be misfiled, mislabeled or missing.
- When handling photographs, patrons may be asked to wear white cotton gloves
provided by the Archives.
- Photocopying is permitted, if it is in accordance with donor agreements and
copyright restrictions, unless the item is fragile, exceptionally valuable, or
too large. The Archivist reserves the right to assist with or actually carry out
photocopying as necessary. Copies of entire record groups are not made.
- The copyright law of the United States (Title 17, U.S. Code
http://www4.law.cornell.edu/uscode/17/index.html) governs the making of
photocopies and other reproductions of copyrighted materials. Under certain
conditions specified in the law, copies may be provided for individual
researchers' private use. These may not be further reproduced, published,
broadcast, displayed, offered for sale, transferred to another individual or
deposited in another institution without written permission from the Villanova
University Archives and/or the copyright holder. The researcher assumes full
responsibility for conforming to the laws of libel, privacy, and copyright,
which involved in his/her use of manuscripts and other materials.
- Citations should follow this format: Identification of item, name and address
of the University, and Villanova University Archives. Any publication of
materials of the Archives must credit Villanova University Archives.
- The user agrees to give the University Archives a complimentary copy of any
publication, video production, or other work relying heavily on its collections.