Please Note:  All of this information is tentative and subject to change, please check back in mid-October for finalized information. 

*If arriving after Registration ends at 3:30 p.m., disregard the instructions below. Your bus should go directly to Pike Lot to drop off your athletes.

Delegation Arrival
Friday, November 7th
11:30 a.m. – 2:00 p.m.*
Connelly Center, Villanova Room
 

Buses will proceed on Lancaster Ave. (Rt. 30) until they reach the intersection of Lancaster and Ithan Ave.  Buses will then turn left onto N. Ithan Ave. and proceed past Bartley Hall to the Main Entrance (guard tower).  Buses will make a left into the Main Entrance and proceed past the guard tower to a point clearly marked right before the Connelly Center where athletes will be dropped off.  At this point, SOPA staff and Villanova Public Safety officers will direct your bus to your point of exit.  The majority of buses will be directed through campus on the route marked by arrows on the map below.  In the case of traffic buildup, bus drivers may be directed at the drop-off point to take an alternate route in order to exit campus.  Both routes will exit onto Spring Mill Road.

When exiting campus, buses will make a left turn onto Spring Mill Road and proceed on Spring Mill to the first traffic light (Lancaster Ave., Rt. 30).  Buses will then make a left turn onto Lancaster and proceed back towards the intersection of Ithan and Lancaster.  At this intersection, buses will make a right onto S. Ithan Ave. and then left into Pike Lot where they can park.

Note: This drop off route is only for Friday!

Delegation Registration
Friday, Nov. 7th
12:30 - 3:30 p.m.
Connelly Center, Villanova Room

 

STEP 1:  Only the county’s/area’s Head of Delegation may register.  The HODs should present the registration chairperson with a list of scratches/activations at this time, as well as any missing information.  Last minute scratches/activations may also be phoned in to the SOPA-Norristown office at (800) 235-9058 ext. 223, the Villanova Special Olympics office at (610) 519-7244, or faxed to (610) 519-7956 (Attn: Alessandro Roco - Special Olympics) during the week of the event, or prior to departure by 12:00 p.m. (NOON).  Alternates will only be allowed to compete in place of scratched athletes or coaches.  Alternates will not be activated after registration is completed.  Registration fees will not be refunded for scratched athletes.

STEP 2:  The HOD will pick up the welcoming packet for their area/county in the Connelly Center Cinema during registration.  The welcoming packet will contain the following:

• Athletes’ credentials
• Coaches’ and Head of Delegations’ credentials
• Schedule of Competition/Special Events
• Fall Festival Program Books
• Evaluation Forms
• Any last-minute updates and information
• NCR Housing Forms (to make changes)
• Athlete Gifts

STEP 3:  The HOD must give the registration chairperson a cell phone or pager number where they can be reached immediately in case of emergency.

Hotel Registration
Friday, Nov. 7th
3:00 – 5:00 p.m.
Connelly Center, Villanova Room

STEP 1:  HODs should come with a copy of the NCR housing form that he/she filled out as part of his/her county’s/area’s registration packet.  Verify that all athletes have been housed in your hotel.

STEP 2:  After hotel registration, the HOD will pick up and distribute the room keys to his/her delegation.  Room keys WILL NOT be available before this time.  The HOD is responsible for returning room keys of any scratched athletes who did not attend the Festival.  They should return the keys to the registration table by 4:30 p.m. on Friday, November 7th.

STEP 3:  Any changes in room assignments must be given to the front desk of the respective hotel (yellow copy) and to S.O.S. (white copy).  Please keep the pink copy for your records.  For security and medical reasons, no room assignments may be changed after the updated housing form is submitted.