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PIDM (Personal Identification
Number) is a unique identifier assigned to a person stored on Banner,
whether it’s a student or employee. This PIDM ties all the information
related to that person together. It is used as a key to pull the
information up when needed. To ensure data integrity, only one set of
record should be stored for each person or entity.
When the information coming
into Banner is not properly verified, duplicate PIDMS get created.
Under duplicate PIDMS, information cannot be maintained and retrieved
correctly.
Resolving the Problem of PIDMs
In order to resolve this problem, we have a process set up
to identify and consolidate the duplicate data.
- Duplicate PIDM
reporting. Duplicate PIDMs can be discovered or identified by
anyone who handles data processing on Banner when data conflict for
a person’s record is encountered. With the current process, the
problem should be reported ASAP to either Enrollment or the EWS
group in UNIT via a service request. Currently, a web form is being
developed to allow reporting of the problem online (under
construction).
- To consolidate the
problem data, the good PIDM needs to be identified so that the data
under a separate PIDM can be moved under the good PIDM and redundant
data can be purged. You will need to research and determine which PIDM to
keep.
- Once the good PIDM is
determined, the Enrollment Management and EWS will work to clean up
the data. Due to the complexity of unique nature of the data,
duplicate PIDM has to be resolved on an individual basis in most of
the cases, though we are looking into possibility of automating the
process as much as possible..
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