Microsoft
Exchange 2007
 Exchange 2007 is Microsoft’s messaging software that manages an
organization's data on an Exchange Server. The server stores all of a
user's information, including email, calendars, address books, tasks,
etc.
Once migrated to Exchange, Villanova employees will access their email,
calendar, etc. using either the Microsoft Outlook 2007 client or Outlook
Web Access (OWA). Click here to learn more about these two programs.
In many ways, Exchange/Outlook is different and superior to our current
email/calendar systems. Below are just some of these benefits and
differences.
Benefits
Integration of E-Mail, Calendaring & Tasks - In Outlook all of your
Calendar and Tasks notifications (meeting invitations, responses, and
delegated tasks) are handled automatically through your Outlook Email.
Fully functional web access to E-mail, Calendar, and Contacts - Outlook
Web Access (OWA) allows you to view and modify your Email, Calendar,
Contacts, and Tasks, all from the same interface.
Integration of task management - Tasks can be delegated to other people
and allows for collaborative communication regarding their progress.
Calendar/Email/Contacts sharing - With Exchange, you can share your
Outlook Email, Calendars & Contacts with selected people at various
permission levels.
Differences
Currently, you have to go into two separate programs to access your
E-mail and your Calendar/Tasks. However, Outlook combines Email,
Calendar, Contacts, Tasks and more into one program!
You can access all of these things from your office using the Outlook
2007 client or from home using Outlook Web Access (OWA). Once your email
account is migrated to Exchange, you will be able to access your account
from anywhere via OWA at http://webmail.villanova.edu. You will also be
able to access OWA from the Villanova homepage, just as you do now.
One added benefit of Exchange is that, if you are using the Outlook 2007
client in the office and OWA at home, you will be able to access all of
your Email folders (except Personal Folders), your Calendar, your
Contacts (both the directory and your personal contacts), and your
Tasks, all from OWA!
Our Current Email System vs. Exchange
- Trash folder is now called Deleted Items - Once you are migrated to
Exchange, your deleted messages will go into a folder called Deleted
Items. The Trash folder is no longer used. According to our email
policy, items in the Deleted Items folder are purged from the system
once they reach an age of 15 days.
- Sent folder is now called Sent Items - Once you are migrated to
Exchange, your sent messages will go into a folder called Sent Items.
The Sent folder is no longer used. According to our email policy, items
in the Sent Items folder are purged from the system once they reach an
age of 60 days.
- Junk folder is now called Junk E-Mail - Once you are migrated to
Exchange, your junk mail will go into a folder called Junk E-Mail. The
Junk folder is no longer used. According to our email policy, items in
the Junk E-Mail folder are purged from the system once they reach an age
of 30 days.
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