The "Copier/MFP* Replacement Program" is designed to replace the University’s aging Minolta copiers with an equivalent product from Canon's highly rated suite of products. Included with this replacement program is a contractual arrangement with XSE to provide support, supplies, and consultation.

Objective

The objective of the Copier/MFP Replacement Program is to replace Minolta copiers with Cannon Multi Function Print devices, which provide scanning, copying, and network print capabilities. This includes the proper sizing of the new equipment based upon the printing statistics obtained from the older Minolta devices.

Currently there are less then 100 copiers in use across campus in various stages of their lease life cycles.

How Does it work?

The execution of the copier replacement program will be primarily dictated by the lease expiration of the existing Minolta equipment. By organizing all departments on campus by the expiration date of their existing equipment, a phased approach can be taken for the deployment of the new equipment.

About one month before a department's copier is up for renewal, the usage statistics for their current copier will need to be reviewed. Based upon these statistics an appropriately sized Cannon MFP device will be selected and scheduled for delivery. A document outlining the new devices capabilities and its installation date will be distributed to all members of the target department.

On the scheduled day, the new Cannon MFP will be installed, connected to the network, and provided with an analog phone line for FAX purposes. The departmental computers will have the appropriate printer and fax drivers installed, and each workstation will be tested to insure that they can communicate with the MFP device.

*Multi-Function Printer