Policies

Listed below you will find the important policies that govern overseas education at Villanova University. Please take careful note of each policy and keep them in mind as you start planning your study abroad.

 

Academic

Pre-departure Academic Requirements

  • A minimum GPA of 2.75 is required. Some programs may require a higher average.
  • All undergraduate majors are eligible.
  • Full-time status and Sophomore or Junior standing is required. Seniors may apply with special permission from their College.
  • Transfer students must have completed three semesters at Villanova prior to participating in a semester long overseas program, or with special permission from their College.
  • Students may not  participate in study abroad while on academic or disciplinary probation.
  • All Passport Villanova requirements must be completed by the October 15 (for spring study abroad) or April 1 (for Summer and fall study abroad)
  • Villanova University students cannot participate in study abroad programs in countries under a Travel Warning from the U.S. Department of State

Credit Transfer Information

  • Working with a representative of the OEA, a Course Approval Form must be completed for each student listing the courses they plan to take while overseas.
    *Exceptions are made to courses taught by on-site, VU faculty/staff. Program-specific website will detail this information.
    *Excep
  • A minimum grade of “C” must be earned in order for the credit to transfer. Credit for work completed overseas will appear on the Villanova University transcript.
  • In place of a letter grade, the designation “T” (Transfer Credit) will be assigned for all courses in which the student received a “C” or higher.
    *Exceptions are made for courses specifically taught or coordinated by VU faculty. See program-specific website for more information.
  • A maximum of 60 credits are transferable toward a Villanova diploma. This includes Advanced Placement, Overseas Study, and summer credits earned at another institution.

Requirements While Abroad

  • Students must maintain full time enrollment at the host institution or program abroad.
  • Students may not enroll in distance learning courses while abroad.
  • Students must confirm their overseas course schedule in the Passport Villanova system upon finalized enrollment overseas
  • All courses that a student takes abroad must be approved for Villanova credit prior to their return to campus. Students can obtain additional course approvals while abroad.  

CLAS Policies for Study Abroad

  • The following Core Requirements cannot be completed abroad: ACS 1000/1001, ETH2050, PHI1000, THL1000, SWS, Core History, and MSE.
  • Some CLAS departments further limit the number of study abroad classes that can be applied to the major or minor. Students are responsible for confirming any limitations with their major or minor department.

                Romance Language and Literature

VSB Policies for Study Abroad

  • No more than three business courses may be taken while abroad in one semester. ECO 3108 Global Political Economy equivalents are considered an Arts & Science core requirement and do not count towards the three business courses allowed.
  • Four of the six courses required courses for each VSB major and two of the three required courses for each VSB minor must be taken at Villanova.
  • Accounting courses may not be taken abroad for accounting credit
  • All VSBXXXX courses must be taken at Villanova, except for special programs such as GCP and BCIC.
  • If a students competed two years of a foreign language in high school, credit for introductory courses in that language while studying abroad will not satisfy degree requirements, including electives. 
  • The following Core Requirements cannot be taken abroad: ACS1000/1001, ETH2050, PHI1000, ENG1050, & THL1000. (Exception GCP) 

General Summer Policies

  • 2.75 GPA or better on a 4.0 scale. Some programs may require a higher GPA.
  • Full-time university status without any financial holds, academic or disciplinary probation.
  • An interview with the Faculty Program Coordinator is required in order to be accepted into any program.
  • Attendance at all pre-departure orientation sessions as required by the Faculty Program Coordinator.
  • All non-VU students must contact the Faculty Program Coordinator directly for additional program information.
  • Students must attend program through the stated dates. Late arrivals/early departures are not allowed. 
  • All undergraduate programs are subject to a $15 general fee. Graduate students/programs are subject to a $50 general fee.
  • VU students are not allowed to take Distance-Learning courses while participating in a VU summer program.

Additional Academic Requirements and/or Special Instructions may be listed within the specific program descriptions and/or on the Web.

Grade Transfer Policy

Villanova School of Business (VSB) students participating on VU Business programs whose courses are taught by VU faculty members or adjunct, VU hired faculty members will result in letter grades. 
Students taking courses taught by non-VU faculty members will receive credit transfer (`T'). Courses taken by VSB students participating on VU Arts & Sciences (A&S) programs will receive letter grades

Villanova University College of Arts & Science students participating on VU A & S programs will receive letter grades. VU A & S students participating on VU Business programs whose courses are taught by 
VU faculty or adjunct, VU hired faculty members will receive letter grades. Courses taught by non-VU faculty members will result in credit transfer (`T').

Villanova University College of Nursing students participating on VU A&S programs will receive letter grades. VU College of Nursing students participating on VU Business programs whose courses are taught
by VU faculty or adjunct, VU hired faculty members will receive letter grades. Courses taught by non-VU faculty members will result in credit transfer (`T').

Villanova University College of Engineering students participating on VU A&S programs will receive letter grades. VU Engineering  students participating on VU Business programs whose courses are taught by 
VU faculty or adjunct, VU hired faculty members will receive letter grades. Courses taught by non-VU faculty members will result in credit transfer (`T').

Upon completion, all internships are awarded a Satisfactory/Unsatisfactory (S/U) grade.

In order to receive a 'T', students must earn a 'C' or better. Courses earning less than a 'C' mark will not be recorded onto the Villanova University transcript.

Summer Program Course Withdrawal

If a student withdraws from a Villanova summer program after the deadline, but before courses begin, courses will be dropped from the academic record.

If a student withdraws from a summer program once coursework has begun, the student will receive an authorized withdrawal without academic penalty, WX, for all coursework. Although there is no academic penalty (GPA is not affected), a WX is considered a grade and must appear on the Villanova academic transcript.

Tuition

Semester Tuition Policy

What is the Semester Tuition Policy?

Students participating in semester education abroad programs pay their standard Villanova tuition regardless of the overseas location. Under the policy, students may apply their Villanova financial aid to study abroad, just as they do when studying on campus.

Special billing applies for students who receive Tuition Remission, Tuition Exchange and Augustinian Relative Grants and those who are ROTC students and Presidential Scholars. If you are a recipient of the above awards, please contact your OEA adviser and the Office of Financial Assistance for more information.

What about room and board?

Non-tuition costs such as room and board are not paid to Villanova University, but are instead paid to the university or program in which the student enrolls. In general, these room and board costs tend to be about the same as they would be at Villanova University. Keep in mind, though, that several factors have to be taken into consideration here, such as geography (i.e., cost of living in London or Tokyo versus Capetown or Bangkok), travel, expenses, and fluctuating exchange rates (i.e., the US dollar versus the Euro). 

What if the program I choose is more expensive than Villanova?

In most cases, Villanova pays the overseas tuition even if the recipient institution’s tuition exceeds Villanova’s. You should assume that your full tuition overseas will be covered.

What are some of the benefits of this tuition policy?

All financial assistance applies. Whether students have grants, federal aid, even University scholarships, that money is credited to the student’s account as if they had stayed at Villanova. The policy is an equalizing one that allows all eligible students to study overseas on essentially the same terms as on-campus study regardless of financial need.

Students who study abroad on a Villanova program or approved partner program remained enrolled like every other Villanova student. Most importantly, the credit earned abroad is applied toward major, minor, and core requirements as approved prior to departure. Students also have access to email, MyNova, and online registration. The Office of Education Abroad remains in regular contact with the students, helping with issues of advising, course approval, and other troubleshooting. 

Cost Worksheet

Use the OEA Semester Cost Worksheet to estimate semester study abroad expenses.  For a list of Villanova Tuition fees, please visit the Bursar's Office website.

Villanova Summer Program Commitment Fee 

To confirm your spot in the program, you will need to submit a non-refundable $450 commitment fee within two weeks of your acceptance.

*$850 commitment fee is due for the following programs: 

  • Learning Communities Abroad London
  • London/LSE Internship Program 


All commitment fees are to be submitted online via the E-payment process  (NOT V-BILL) at:  bursar.villanova.edu.

Once at the Bursar site, click on the Payment Methods link, then select the E-Payment option and proceed accordingly, filling in the amount of your deposit next to Deposit - Summer Study Abroad or Deposit - Winter Study Abroad (for Winter MBA)

If commitment fee is not paid within two weeks, you will be removed from the program and your place will be forfeited to another student.

If you cannot pay the commitment fee within two weeks of this receiving your acceptance and still intend on participating in the program, you must notify the Office of Education Abroad immediately to make alternate arrangements.

You will be automatically removed from the program if payment is not received within two weeks.

Non-Villanova Summer Program Participation

If you are participating in an approved Affiliated non-Villanova summer program, you will pay the full fee to the approved program. Villanova will charge all students a $500 administrative fee for processing of the study abroad credit. Students cannot receive credit for a summer study abroad program without having the program and courses pre-approved by the April 1st deadline.  

Programs

State Department Travel Warning Policy

Villanova University students cannot participate in study abroad programs in countries under a Travel Warning from the U.S. Department of State

 

Affiliated non-Villanova Program Requirements 

With hundreds of programs to choose from, Villanova requires that your education abroad program meet these criteria to ensure an imersive experience that is academically focused.

• The program provider or host university must be a non-profit academic organization (university, university consortium, government agency, etc.)

• The program must provide instruction at an accredited non-US university or language institute. Exceptions are only made for full integration programs (e.g., internship, field research, or service-learning programs).

• To promote immersion in the educational culture of the host institution, courses should be taught by local professors.

• Housing must be provided through integrated accommodations such as an international residence hall, apartment or home stay. Students are required to live in established program housing when the housing is guaranteed by the host institution or program provider. Villanova University believes that program housing is best for health and safety concerns, as well as to support cultural immersion and academic development.

 

 

 

Conduct

Pre-departure Student Conduct

Students placed on disciplinary probation before going abroad will not be permitted to study abroad if a student conduct probation period extends in to the semester or summer term that the student intends to be abroad.

 

Student Conduct While Abroad

While abroad, students must comply with the behavior standards outlined in the Villanova University Blue Book Student Handbook.

In addition, all students are required to comply with the code of conduct policies outlined by the Program Coordinator, Overseas Host University and/or Program Provider.

Failure to comply with any policies, whether outlined by Villanova University or the Overseas Host University/Program Provider, may result in dismissal from the study abroad program, and could lead to disciplinary action when the student returns to campus.

Contact Us!

Office of Education Abroad

Villanova University
Middleton Hall 2nd fl.
800 Lancaster Avenue
Villanova, PA 19085
Phone: 610-519-6412
Fax: 610-519-7649
Email: abroad@villanova.edu

Meet Our Staff

Take the first step: Register for an Information Session

Meet with a Study Abroad Adviser: Schedule an Individual Meeting

Upcoming Events