Categories For Excellence

As a chapter accreditation tool, the Standards of Excellence Program addresses and outlines specific tasks to be completed by chapters each academic year. The program serves as a guide to outline and differentiate between minimum expectations for recognition and operation, and items that demonstrate a chapter performing at an outstanding level. Chapters will be supported by the Fraternity and Sorority Life staff, governing councils, Order of Omega, and advisors in completing and documenting these tasks. Expectations have been determined based on the current community and chapter/council practices, and are organized into the following "Categories for Excellence."

  • Deal Breaker: Chapter shall submit an official roster and officer contact sheet to its FSL Advisor as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Chapter should submit its annually reviewed bylaws, focusing specifically on creating policies and practices that uphold the Augustinian principles of Villanova University, as part of the Fall 2017 Start of the Semester Packet by the required deadline (Friday, Sept. 1, 2017) and by the end of the semester in which revisions occur
  • Chapter should submit a semester goal setting document as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Chapter should be represented at all Fraternity and Sorority Life officer trainings, as well as at least one Office of Student Involvement student organization training per semester
  • Chapter should be represented at all Fraternity and Sorority Life, council, and round table meetings
  • Chapter President should maintain 100 percent attendance at pre-scheduled FSL Advisor check-in meetings
  • Executive board members (beyond the Chapter President) should attend at least two FSL office hour sessions/semester
  • Chapter should host an executive board retreat (on or off-campus) each semester, to be completed within one month of officer transitions
  • Chapter executive board should invite its FSL Advisor to at least one executive board meeting/semester
  • Chapter should utilize committees effectively and create/provide a detailed plan for doing so as part of the Start of the Semester Packet, to be submitted by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Chapter should complete and submit a Semester Activity Report by the required deadlines (Friday, Jan. 5, 2018 and Sunday, April 15, 2018)
  • Chapter members (leaders and/or general members) should take advantage of and attend all inter/national organization leadership development opportunities
  • Deal Breaker: Chapter shall be current on all financial matters at Villanova University and with its inter/national organization, including but not limited to the following: Council dues, facilities and reservation bills, printing costs, Dining Service orders, VU Tech Crew bills, and any fees to inter/national offices
  • Chapter should prepare a semester budget as part of the Start of the Semester Packet, to be submitted by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Chapter should be represented at the Treasurer Training that takes place at the beginning of each semester
  • Chapter leadership should demonstrate due diligence to reconcile any previous/outstanding debts that accumulated prior to its term in office
  • Deal Breaker: Chapter shall provide a copy of risk management policies and procedures to the Fraternity and Sorority Life staff as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Deal Breaker: 100 percent of chapter members shall sign the Fraternity and Sorority Life Community Ideals annually within the first month of the semester
  • Deal Breaker: 100 percent of members shall sign the Anti-Hazing Acknowledgement Form annually within the first month of the semester
  • Chapter should be represented at the Risk Management/Social Chair and Social Monitor Trainings that take place at the beginning of each semester
  • Chapter should adhere to the Fraternity and Sorority Life Social Policy and all other policies and procedures involving social event registration and management at Villanova University
  • Chapter should require all new members to participate in bystander intervention training
  • Chapter should experience minimal individual and/or chapter-related conduct violations - this will be factored in to the final Standards of Excellence evaluation process
  • Chapter should operate in and demonstrate a proactive and risk/harm reduction mindset
  • Chapter should demonstrate effective use of internal judicial and standards processes and procedures
  • Chapter should be in compliance with all Pennsylvania state laws, as well as all Villanova University, Fraternity and Sorority Life, council, and chapter policies and regulations
  • Deal Breaker: 100 percent of chapter members shall have a signed grade release or documentation of refusal to provide a grade release form on file
  • All chapter members should maintain above a 2.5 cumulative GPA, and all prospective members must maintain a 2.75 cumulative GPA in order to participate in the Fraternity and Sorority Life recruitment process
  • Individual members that achieve below the minimum 2.5 cumulative GPA should work with chapter leadership to develop a written Member Academic Success Plan, to be submitted to the chapter's FSL Advisor and reviewed at mid-term and the conclusion of the semester
  • Chapter should elect or appoint a member responsible for overseeing scholarship and academic initiatives
  • A chapter's collective new member cumulative GPA should increase from the time new members join the organization to the time new members are initiated - this will be monitored and documented by the Fraternity and Sorority Life staff
  • Demonstrated utilization of campus academic resources (i.e. Writing Center, CASA, tutoring services, academic advising, etc.)
  • Written and demonstrated academic incentive programming and scholarship planning within the chapter, to be submitted as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018) and as part of the Semester Activity Report by the required deadlines (Friday, Jan. 5, 2018 and Sunday, April 15, 2018)
  • Deal Breaker: Chapter shall have an elected or appointed person to coordinate service and philanthropic efforts
  • Deal Breaker: Chapter shall host at least one service event/semester and must submit a report on VU Groups within seven (7) days of the event
  • Deal Breaker: Chapter shall host at least once philanthropy or awareness event/semester and must submit a report on VU Groups within seven (7) days of the event
  • Chapter should follow the Philanthropy Chair Checklist and work with the Coordinator for Fraternity and Sorority Life when planning any on or off-campus philanthropy events
  • Chapter should actively participate in campus-wide philanthropy and service events sponsored by other chapters, councils, organizations, and the university (i.e. St. Thomas of Villanova Day of Service, Special Olympics Fall Festival, Martin Luther King, Jr. Day of Service, Relay for Life, LEVEL Casino Night, etc.)
  • Chapter should have at least one communty partner in the greater Philadelphia area where members do service on a regular basis. A Community Partner Agreement between the chapter and partner should be submitted to and approved by the chapter's FSL Advisor within the first month of the academic year
  • Deal Breaker: Chapter shall select and maintain at least one on-campus Faculty/Staff Liaison (beyond their FSL Advisor) and at least one active local alumni advisor. Contact information for all advisors shall be submitted as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Deal Breaker: Executive board members shall meet with advisors (on-campus and local) at least once a month to remain up-to-date on chapter operations and challenges
  • Chapter should submit all inter/national organization reports and documentation in a timely and high-quality manner, by the required deadlines
  • Chapter should conduct social, service, philanthropic, and educational events annually to foster and develop connections with alumni members
  • Deal Breaker: Chapter shall complete new member education and initiate new members by the deadlines/semester set forth by the Fraternity and Sorority Life office (Sunday, Dec. 3, 2017 and Sunday, April 15, 2018)
  • Deal Breaker: Chapter shall not have any confirmed reports of hazing during the Standards of Excellence Program cycle (per academic year)
  • Deal Breaker: Chapter shall submit a written and comprehensive new member education program in accordance with inter/national organization requirements, to its FSL Advisor by the day membership bids are extended during each semester. Chapter shall make requested adjustments/revisions, as suggested or required
  • Chapter should comply with all recruitment and/or intake policies, procedures, and rules, and must cooperate fully in circumstances in violations
  • 100 percent of new members should participate in FSL office-sponsored new member education programming
  • New Member Educators (or equivalent) should attend FSL staff office hours every other week during the new member education time period
  • Deal Breaker: Chapter shall maintain and make available a calendar of events to all members and other Fraternity and Sorority Life organizations, including a specific date for formal officer transitions, to be submitted as part of the Start of the Semester Packet by the required deadlines (Friday, Sept. 1, 2017 and Wednesday, Jan. 24, 2018)
  • Deal Breaker: Chapter shall submit member status updates via VU Groups within seven (7) days of each member status change
  • Chapter members should actively participate in Fraternity and Sorority Life leadership roles (i.e. Councils, Strategic Planning Initiative, Peer Educators, Order of Omega, etc.)
  • Chapter should offer member development programming throughout sophomore, junior, and senior years
  • Chapter should hold at least five different events/academic year aimed at members' personal growth and development, as well as to help the chapter move toward achievement of values and ideals. One event per the following categories is required, and chapters should submit approval and credit request forms on VU Groups prior to and following each event. Examples of events could include workshops and/or programs (in chapter or outside of it) focused on time management, chapter values, personal finance, networking, health and wellness, etc.
    • Intercultural Competence
    • Attitude of Inquiry
    • Civic & Global Engagement
    • Ethical Leadership & Moral Responsibility
    • Healthy Living
  • Each chapter member should attend at least five different events/academic year (not chapter-sponsored) aimed at members' personal growth and development. One event per the following categories is required, and members should submit a credit request form on VU Groups within seven (7) days of attendance/participation.
    • Intercultural Competence
    • Attitude of Inquiry
    • Civic & Global Engagement
    • Ethical Leadership & Moral Responsibility
    • Healthy Living
  • Chapter members should be involved in student organizations and leadership roles beyond Fraternity and Sorority Life
  • Chapter should be represented at inter/national organization leadership and professional development events
  • Chapter should demonstrate a healthy focus on ritual and organizational history

 

 

 

DEAL BREAKERS

The purpose of the "Deal Breaker" is to ensure that, regardless of a chapter's performance within the Standards of Excellence Program, minimum standards and expectations are met so the Fraternity and Sorority Life community can function at its most fundamental level. Certain tasks within each Category for Excellence are recognized as "Deal Breakers." If these tasks are not accomplished within the outline of the Standards of Excellence Program, a chapter will receive an automatic "Incomplete" in that category.