IT Security Traveling

For more information on the data protection risks of international travel and working from home or on the road, UNIT has made available a series of related IT Security Awareness videos. 

Please visit elearning.villanova.edu, for modules that focus on how University staff and faculty can protect themselves, including laptop security and creating a secure, mobile working environment, while traveling.

 

Road Warrior Computing Traveling Tips Domestic and Abroad

Road Warrior Computing Traveling Tips Domestic

Preparation before Traveling:

1. Inform UNIT TechZones of your plans to travel out of state. Click here to create a ticket to inform UNIT of your travel plans.  (UNIT monitors account activity that seems suspicious by region. Informing UNIT of travel plans can prevent an account from being reset for suspicion of a compromised account).

2. Re-Familiarize yourself with UNIT’s website for important information and support services here.  Perform a full device back up and if possible have UNIT’s encryption software installed on the hard drive

3. Make sure all computers and mobile devices are password protected. iPhones have password auto encrypt and Android users should manually enable encryption.

4. Apply all updates to data protection software such as operating system patches, anti-virus/malware software and firewall settings to protect against current exploits. Contact UNIT TECHZones for assistance.

5. Turn off any file, print, or networking sharing on all devices.

6. When taking a personal computer or mobile device try to sanitize all browsing data that could have saved usernames or passwords, history files, caches, cookies, and temporary internet files

7. If possible, password protect any USB storage devices and thumb drives

While Traveling:

1. It is very important to only use known and trusted Wi-Fi hotspots. Use Wi-FI hotspots from hotels and stores that are highly recognizable and credible (i.e. Hilton, Starbucks). If you are not sure which Wi-FI hotspot to use, ask an employee of the establishment for assistance choosing. Consider all free Wi-Fi hotspots to be insecure without using VPN access.

2. It is very important to always use https://gateway.villanova.edu VPN access when connecting to a network via a WiFi connection. This website uses 2 Factor authentication for added security.

3. Make sure you know how to contact UNIT while traveling and know how to reset your password at the Self Service Password Reset Form 

4. Be aware when you are prompted for usernames and password from different online mediums and websites. You can accidently place your Villanova information in the wrong dialogue box. If you notice this mistake reset your password immediately at the Self Service Password Reset Form.

5. Refrain from using public computers when accessing personal account information

6. Disable Wi-Fi and Bluetooth for all devices when not in use

7. Do not leave electronic devices (i.e. tablets and mobile phones) and portable storage devices unattended

8. Do not allow foreign USB keys or external storage devices access to your computer. If a USB device or any kind of external storage device must be used perform a virus scan on that device before accessing the files

Returning Home:

1. Change all passwords that were used on the trip

2. Scan all hardware devices and thumb drives for malware

Road Warrior Computing Traveling Tips Abroad

Preparation before Traveling:

1. Inform UNIT TechZones of your plans to travel abroad. Click here to create a ticket to inform UNIT of your travel plans.  (UNIT monitors account activity that seems suspicious by region. Informing UNIT of travel plans can prevent an account from being reset for suspicion of a compromised account).

2. Re-Familiarize yourself with UNIT’s website for important information and support services here.

3. Perform a full device back up and if possible have UNIT’s encryption software installed on the hard drive (Some countries have encryption import/export restrictions: See note below).

4. Make sure all computers and mobile devices are password protected. iPhones have password auto encrypt and Android users should manually enable encryption.

5. Apply all updates to data protection software such as operating system patches, anti-virus/malware software and firewall settings to protect against current exploits. Contact UNIT TECHZones for assistance.

6. Turn off any file, print, or networking sharing on all devices.

7. When taking a personal computer or mobile device try to sanitize all browsing data that could have saved usernames or passwords, history files, caches, cookies, and temporary internet files.

8. If possible, password protect any USB storage devices and thumb drives.

While Traveling:

1. It is very important to only use known and trusted Wi-Fi hotspots. Use Wi-FI hotspots from hotels and stores that are highly recognizable and credible (i.e. Hilton, Starbucks). If you are not sure which Wi-FI hotspot to use, ask an employee of the establishment for assistance choosing. Consider all free Wi-Fi hotspots to be insecure without using VPN access.

2. It is very important to always use https://gateway.villanova.edu VPN access when connecting to a network abroad. This website uses 2 Factor authentication for added security.

3. Make sure you know how to contact UNIT when abroad and know how to reset your password at the Self Service Password Reset Form.

4. Be aware when you are prompted for usernames and password from different online mediums and websites. You can accidently place your Villanova information in the wrong dialogue box. If you notice this mistake reset your password immediately at the Self Service Password Reset Form.

5. Refrain from using public computers when personal account information needs to be used

6. Disable Wi-Fi and Bluetooth for all devices when not in use

7. Do not leave electronic devices (i.e. tablets and mobile phones) and portable storage devices unattended

8. Do not update computer or software while abroad, but anti-virus/malware scans are acceptable

9. Do not allow foreign USB keys or external storage devices access to your computer. If a USB device or any kind of external storage device must be used perform a virus scan on that device before accessing the files

10. Avoid installing software while abroad

Returning Home:

1. Change all passwords that were used on the trip

2. Scan all hardware devices and thumb drives for malware

Note: While traveling and presenting abroad be aware of certain restrictions involving computer and device encryption like the Wassenaar Arrangement and International Traffic in Arms Regulations (ITAR). The Wassenaar Arrangement is an export and import law regarding computing devices, cyberwarfare technologies, and other commodities. Please see the US Department of State website for specific Country Profiles at http://www.state.gov/aboutstate/. For Travel Warnings and Alerts see this page.

From Educause regarding Foreign Legal Frameworks and Encrypting Devices:

The use of encryption internationally is covered by the Wassenaar Arrangement. The following countries are members of the agreement, which allows travelers to bring encrypted devices into their nations as long as the traveler does not modify, sell, or distribute the encryption software:

• Argentina, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, India (In negotiations to join), Italy, Japan, Latvia, Lithuania, Luxembourg, Malta, Netherlands, New Zealand, Norway, Poland, Portugal, Republic of Korea, Romania, Slovakia, Slovenia, South Africa, Spain, Sweden, Switzerland, Turkey, the United Kingdom and the United States

The following countries are not fully-participatory in the Wassenaar Agreement and have restrictions on traveling with encrypted devices. Travelers should be cautious when visiting these nations and should strongly consider bringing an unencrypted “throwaway” device instead of their primary computer (see the resources section for up-to-date information). Restrictions on encryption in these countries range from requiring a ministry of foreign affairs permit to carry an encrypted device to outright bans on using encryption technologies.

• China, Belarus, Burma (Myanmar), Iran, Israel, Kazakhstan, Moldova, Morocco, Russia, Saudi Arabia, Tunisia, and the Ukraine. Note: China and Israel have aligned their exports controls with the current Wassenaar lists but are not members

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