CLOCKWORK
ClockWork is a user-friendly data management system that Villanova uses to communicate with students and faculty about academic accommodations and test scheduling.
All academic accommodations submitted through Learning Support Services and the Office for Access and Disability Services are submitted and managed through ClockWork.
ClockWork for Students
Resources are available to assist students with completing the online intake process in ClockWork, requesting accommodation letters to be sent to professors, and booking a test in the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
Students who need to register for accommodations with Learning Support Services (LSS) or the Office for Access & Disability Services (ADS) can start this process by completing the Online Intake Form through Clockwork. (It is best to complete this form using the Chrome or Firefox web browser.) You will be asked to sign in using your Villanova username and password.
You will be able to upload any documentation that you have to this Online Intake Form. Please refer to our Documentation Guidelines if you have any questions about what types of documentation to submit.
If you try to complete the Online Intake Form and see the message “You have already completed the intake process,” this means that we had previously created a student profile for you in our system. You will still need to provide us with your documentation and schedule a meeting to discuss your accommodation needs. Your documentation can be securely uploaded to the Student Files module on ClockWork.
You will receive an email from LSS or ADS once we have received this Online Intake Form or your uploaded documentation, and we will then follow up with you to set up a time to discuss your accommodation needs. This intake meeting is a necessary part of the process to ensure your accommodations are approved.
Once you are registered with Learning Support Services (LSS) or the Office for Access & Disability Services (ADS) and approved for accommodations, you will need to send a copy of your accommodation letter to the professors of the courses in which you are enrolled each semester to receive your accommodations.
Steps
- Go to ClockWork: Student Login through myNOVA. Then, select the "Request for Accommodations" link.
- Select the Accommodations tab. You will be asked to log in using your Villanova username and password.
- Select the "Request" button on the row that corresponds to the course for which you would like to request accommodations. If you want to send letters to all of your professors, you will have that option once you select the request button for one of your courses.
- On the right side of the page, check all courses for which you are requesting an accommodation letter.
- On the left side of the page, choose which approved accommodations you require for your courses.
- If your accommodations are correct and no changes are required, select the My accommodations are correct the way they are button.
- Once you have verified the accuracy of the information presented, select the “I agree to the terms outlined above” checkbox and select Submit. You will receive an email confirmation shortly after your request is submitted.
- Your professor will receive an email notification to view/confirm receipt of your accommodation letter on ClockWork.
Important Things to Remember
- You have the option to send letters with the same approved accommodations to all of your professors by checking all of the boxes under Courses to Request. If you need specific accommodations for certain courses but not others, you may select specific approved accommodations for each of your courses.
- ClockWork also has a feature that allows you to notify LSS or ADS about any approved accommodation errors or needs for additional accommodations. Please indicate either “I need additional accommodations” or “I need to change or remove an accommodation” and select the Submit button. LSS or ADS will reach out to you after reviewing your request.
- You can check the status of your request for each course by returning to the Request for Accommodations link and checking the status column. This important feature allows you to see if your professor has confirmed receipt of your accommodation letter.
- Students are expected to discuss accommodations with their professors, in addition to sending out the accommodation letter, to ensure all parties are clear on what is needed.
If you have any questions or require assistance, please contact:
LSS
610-519-5176 | Email
ADS
Email
The Falvey Test Center and the Office for Access & Disability Services (ADS) provide test proctoring services when professors are unable to provide all required testing accommodations for a student registered with LSS or ADS.
The Tolentine Test Center provides test proctoring services when students miss a class due to illness, athletics, or other concerns and need to reschedule their tests or quizzes. Students registered with LSS or ADS for testing accommodations who are unable to book an exam with the office they are registered with due to the high volume of test takers may also schedule tests or quizzes in the Tolentine Test Center.
Quizzes, tests, and final exams must be booked at least 3 business days in advance to take a test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
Falvey Test Center Hours
Monday - Friday, 9 a.m. - 5 p.m.
ADS Test Center Hours
Monday - Friday, 9 a.m. - 4:30 p.m.
All Falvey Test Center and ADS Test Center requests are scheduled through ClockWork. The Falvey Test Center and the ADS Test Center operate separate Test Centers. Please make sure you have selected the office with which you are currently registered for testing accommodations. If there are no dates and times available that work with your schedule, contact the Falvey Test Center or the ADS Test Center, depending on the office you are registered with.
Scheduling a Proctored Test with the Falvey Test Center or the ADS Test Center
1. Go to ClockWork: Student Login through myNOVA. Then select the Schedule a test or exam link.
2. Students who are registered with LSS should select the LSS's Falvey Test Center Test Booking link. Students who are registered with ADS should select the ADS Center Test Booking link. You will be asked to log in using your Villanova username and password.
3. Select course. Choose the appropriate course from the drop-down menu.
4. Class Date and time. Enter when the class is taking the test and how long the class will get to take the test. ClockWork will calculate and apply approved time extensions. NOTE: Due to conflicts, students may need to take tests at a different time than the class. You will have the opportunity to enter this information.
5. Confirm professor info. Make sure the professor's information is correct.
6. Choose accommodations. Your approved testing accommodations will appear. Check off the accommodations you would like to use for this test. Any accommodations that remain unchecked will not be allowed during the test.
7. Select your test time. A date and time that works with your class schedule and our proctoring availability will appear. Tests are to be taken during the class date and time if a student's schedule permits. Note: The Falvey Test Center or the ADS Test Center proctoring times may impact scheduling. If none of the times in the list work for you, please make alternate arrangements.
8. Confirm and complete. The student will receive an email confirmation, and the professor will be notified of the booking.
Tolentine Test Center Hours
Monday, Wednesday, Friday, 9 a.m. – 5 p.m.
Tuesday, Thursday, 11 a.m. – 7 p.m.
Scheduling a Proctored Test with the Tolentine Test Center
1. Email to explain that you need to schedule an exam so you can access the Tolentine Test Center Sign Up Form. (If you don’t have a ClockWork profile, one will need to be created for you before you can schedule a quiz or test.) Students who are registered with LSS should confirm that the Falvey Test Center is completely full and students who are registered with ADS should confirm that the ADS Test Center is completely full before scheduling with the Tolentine Test Center.
2. Complete the Tolentine Test Center Sign Up Form. To fill out this form, you will need to know the course information and details about how long the class is scheduled to take the quiz or test. You should also provide a preferred date and a range of times for when you can take this quiz or test.
3. Your quiz or test will not be scheduled until you receive the confirmation email from tolentine.testcenter@villanova.edu. This will include the details for your scheduled quiz or test. A confirmation email will also be sent to your professor. If you have any questions or concerns about your scheduled test, you should contact the test center to make changes or cancel your scheduled quiz or test.
Important Things to Remember
- Students must communicate with their professors before scheduling tests. Many professors can proctor students and provide any needed accommodations without involving the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
- The Falvey Test Center, the ADS Test Center, and the Tolentine Test Center all have limited space available and operate on a first-come, first-served basis. If we are unable to proctor a student’s test, professors will still be responsible for proctoring students and providing any needed accommodations.
- Students can check test bookings by clicking on My Calendar in ClockWork.
Test Center Contacts
These email accounts are monitored during the regular business hours listed above.
ClockWork for Professors
Accessing Accommodation Letters
- Students will send their accommodation letters to each professor via ClockWork. You will receive an email notification when one of your students submits an accommodation letter. To review the letter, select the link in the email or go to ClockWork: Professor Login through myNOVA.
- Select the Accommodation letters tab and log in using your Villanova username and password.
- Select the View letter link in the row corresponding to the student letter you want to view and confirm receipt.
- Select the Review PDF letter button to view the student’s accommodation letter. You may save or print a copy of this letter for your records. You may also return to ClockWork to review the letter in the future. Please note: The students’ letter will specify which office the student is registered with and who you should contact if you have any questions.
- Once you have carefully read the information detailed in the letter, select the check box to acknowledge that you received and reviewed the accommodation letter. Select the Submit button. Please note: Acknowledging the letter is a required step to confirm you’ve read the student's letter.
- A screen will appear indicating that you have confirmed receipt of the accommodation letter. Please feel free to reach out to the student or LSS and/or ADS with any questions you may have about how the accommodations need to be implemented in your course.
- You may return to the Accommodation letters tab at any time to access the letters that have been shared with you. The Your confirmation column lists the date that you confirmed receipt of the accommodation letter. A blank entry indicates that you have not yet confirmed receipt of that letter.
Important Things to Remember
- Professors and students are expected to discuss accommodations to ensure all parties are clear on what is needed.
If you have any questions or require assistance, please contact:
The Falvey Test Center and the Office for Access and Disability Services (ADS) provide test proctoring services when professors are unable to provide all required testing accommodations for a student.
The Tolentine Test Center provides test proctoring services when students miss a class due to illness, athletics, or other concerns and need to reschedule their tests or quizzes. Students registered with LSS or ADS for testing accommodations who are unable to book an exam with the office they are registered with due to the high volume of test takers may also schedule tests or quizzes in the Tolentine Test Center.
Quizzes, tests, and final exams must be booked at least 3 business days in advance for a student to take a test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
The Falvey Test Center, the ADS Test Center and the Tolentine Test Center operate separate testing services. Please make sure you are sending the test to and communicating with the correct office. This should be clear from the original test booking confirmation email you’ll receive.
Falvey Test Center Hours
Monday - Friday, 9 a.m. - 5 p.m.
ADS Test Center Hours
Monday - Friday, 9 a.m. - 4:30 p.m.
Tolentine Test Center Hours
Monday, Wednesday, Friday, 9 a.m. – 5 p.m.
Tuesday, Thursday, 11 a.m. – 7 p.m.
Confirming Test Requests
- Once you receive an email notification that a student has booked a test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center, follow the link in the email or go to ClockWork: Professors' Login through myNOVA.
- Under Options, select Tests and Exams. The yellow star indicates that there is at least one future test/exam in the system for your course.
- Scheduled tests for this course should be listed, displaying the following information:
- Type. Test
- Date of test. The date on which you are administering the test to the class, e.g., Sept 26 (Monday) 2024
- Class test time. The start time and length of the original test, e.g., 1 p.m. (50 minutes)
- Previously confirmed. Indicates if the professor has confirmed the date of the test.
- Submitted file. Indicates if the professor has submitted the test to the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
- Action. Allows the professor to confirm/edit the test request. Professors will need to complete the following steps to ensure that their students can take their test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center
- Test details. Confirm original test start and end times. ClockWork will calculate and apply any approved time extensions.
- Students. View the list of students currently scheduled to take this test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center. (Please review the student’s original test confirmation email to determine where each student will be taking the test. Students taking the same test may take it in different offices depending on availability or where they are registered.) The date and time indicate when the student has booked a seat. Tests for students with testing accommodations will be taken during the class date and time if the student’s schedule permits. The Falvey Test Center, the ADS Test Center, and the Tolentine Test Center proctoring times may also impact scheduling.
- Test information. The professor fills out information about the test, allowable materials (please be specific!), passwords for online exams, and what should be done with the finished exam.
- Submit changes. Confirm test details and upload the test. If you upload a copy of your test to ClockWork, it will be accessible by the Falvey Test Center, the ADS Test Center, and the Tolentine Test Center. Paper copies may be delivered to the Falvey Test Center located in Falvey 212, the ADS Test Center located on the 2nd Floor of Connelly, or the Tolentine Test Center located in Tolentine 121, depending on where the student is scheduled to take the test.
Important Things to Remember
- Students are expected to communicate with their professors prior to scheduling exams. Many professors can proctor students and provide any needed accommodations without involving the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center.
- It is the student’s responsibility to schedule a test with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center. Professors cannot schedule with the Falvey Test Center, the ADS Test Center, or the Tolentine Test Center for their students.
- The Falvey Test Center, the ADS Test Center, and the Tolentine Test Center all have limited space available and operate on a first-come, first-served basis. If we are unable to proctor a student’s test, professors will still be responsible for proctoring students and providing any needed accommodations.
- Students may review their scheduled test on My Calendar in ClockWork.
- All Falvey Test Center, Tolentine Test Center, and ODS proctoring requests are scheduled through ClockWork.
Test Center Contacts
These email accounts are monitored during the regular business hours listed above.
Falvey Library
Learning Commons
Suite 212