Privacy Policy

(revised June 23, 2026)

1. Scope

This policy applies to all visitors of Villanova’s website, which is generally located at www.villanova.edu.

2. Purpose

Villanova University takes personal privacy seriously. The following policy explains the information we collect when a person visits the Villanova website and how Villanova uses this information.

3. Policy Statement

Villanova University is firmly committed to delivering information services that recognize and respect users’ privacy concerns. To our visitors and to our customers, we offer this pledge:

Villanova University is the owner of the information, which is collected on this website (www.villanova.edu) to carry out its institutional mission, improve its website and services, and otherwise as permitted by applicable law. We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information (PII). PII is information that identifies you as an individual, such as your name and Social Security Number, as well as financial, health, and other information about you that is nonpublic that we obtain so we can provide you with our services.

This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential.

3.1 Contact Information

Villanova University
University Technology Services
800 E. Lancaster Ave.
Villanova, PA 19085
Phone: 610-519-4400
Fax: 610-519-4435
Email: privacy@villanova.edu

3.2 Information Villanova Collects

When you visit our website or utilize Villanova’s online resources, we may ask you to voluntarily supply a variety of Personal Data from you when you use our services. For purposes of this Privacy Statement, Personal Data is information about you that can be linked to you as an individual. The following Personal Data may be necessary for the University to provide services to you, including but not limited to:

  • Name and Date of Birth
  • Social Security Number (SSN) (limited uses only, as outlined in the following section)
  • Address, city, state, postal code, and country of residence
  • Campus address and telephone number
  • Home, cellular, and other contact telephone number(s)
  • Family Education Rights and Privacy Act (FERPA) information
  • Emergency contact information (names, phone numbers, and email addresses)
  • Academic credentials
  • Academic, leisure or other interests

3.3 Digital Personal Data We Collect

We may also collect digital Personal Data such as unique device identifiers, randomly assigned unique identifiers in cookies, mobile device names, timestamp, IP addresses, and other similar data.

For example, your web browser automatically sends us the type of computing device and operating system you are using. We may also collect and maintain the IP (internet protocol) address used by your computing device. In addition, we may collect the dates and times you access services, URLs requested, file names sent or received, search strings, and errors generated. We collect this information to assist us in maintaining and managing our systems, diagnosing problems, assisting you with a help request, and informing investigations.

3.4 How Villanova Collects this information

We collect Personal Data as follows:

  • When you use our services
  • When you voluntarily provide it to us
  • When you register and set up an account
  • When you communicate with us
  • When you contact us offline or submit information to us offline
  • When you provide it through our website
  • From publicly available sources
  • From third parties

3.5 Data Collection Technologies

We use data collection technologies to collect information about your use of our services. Third parties, widgets, and hosted solutions that we use on our website may use the following technologies for features, services, advertising, analytics, or research:

ONLINE SURVEYS

Villanova and members of the Villanova research community employ the use of online surveys, which may be conducted via the University’s website; however, this Website Privacy Policy will not apply to the information collected via such online surveys. The privacy of any information collected in connection with such online surveys will be governed by the privacy policies and practices (including any terms regarding confidentiality and disclosure of information) provided in connection with such online surveys or included in related informed consent forms or documents.

COOKIES

A cookie is a piece of data that is stored on a visitor’s hard drive while they are visiting a website. We may utilize a short-lived form of cookie when you visit our website. At Villanova, a cookie is only used to identify one unique visitor from another visitor during a particular session. A session is the period of active site use while that unique visitor is linked to our server. We may use cookie technology during a session as a tool to carry forward your input information.

No PII is stored on the cookie.

3.6 How Villanova Uses This Information

We limit the collection of Personal Data to that which is required to fulfill our contractual obligations and/or provide services to you. We also collect digital Personal Data to deliver and better tailor the features, performance, and support of our services and website, and to offer you additional information about our services, personalized to you, your role, and interests at Villanova.

3.7 How long is personal data stored?

In accordance with our Retention and Management of University Records , Villanova will retain your information no longer than necessary to carry out our institutional mission, improve our website and services, and otherwise as permitted by applicable law.

3.8 Sharing of Information

Villanova University does, upon explicit request of users, share information with other parties and gather information from other providers. For example, the University receives test scores from testing agencies and will send transcripts to persons or institutions outside the University. This is done only at the request of users (persons to whom the information applies). It is against University policy to release confidential information gathered through the web. Except as otherwise stated in this Privacy Statement, we do not sell, rent, or share your Personal Data with third parties. We may disclose your Personal Data to:

  • departments within the University.
  • third parties involved in assisting the University in providing services, including but not limited to employee background checks, administrative services, and technical services.
  • local, state and/or Federal agencies, pursuant to valid legal process; and
  • other parties as we deem reasonably necessary in order to protect and defend our rights, or the rights or safety of third parties

3.8.1 How Personal Data is Shared Within Villanova

We use your Personal Data primarily to enable delivery, personalization, and improvement of services at Villanova. Personal Data may be shared with other departments and business units at the University to the extent necessary to deliver and improve services offered or to satisfy local, state, and federal laws and regulations.

3.8.2 How Personal Information Data is Shared Outside Villanova

We may share your Personal Data with others outside of the University, such as third-party providers, vendors, and others acting on behalf of the University, for a variety of purposes; for example, to the extent necessary to deliver, improve, and tailor services to you. Third parties who receive Personal Data are contractually prohibited from using or sharing Personal Data for any purpose other than providing services to users. We require that third parties comply with all applicable laws and regulations. Villanova does not sell Personal Data to third-party data brokers. The University may share Personal Data pursuant to valid legal processes; to detect, prevent, or investigate fraud or system or network security issues; or to protect the safety or rights of the University and other third parties.

3.8.3 Sharing Cookies and Digital Personal Data with Third Parties

The University has relationships with authorized third-party providers whose services are accessed through the myNova.villanova.edu portal or other web services. To facilitate your access to these services, the University may automatically send one or more of your cookies to the third-party site or service so that you may access third-party services without re-entering your Villanova user ID and password, or other required information, each time.

We use the information we get from web analytics tools to improve the user experience or our website. These tools collect data such as browser information, operating system, and page views through the implementation of session cookies or persistent cookies. Each tool creates a persistent cookie on your web browser to identify you as a unique user. The cookie is only used by Villanova University and/or authorized third parties.

3.8.4 Digital Marketing and Ad Networks

We may sometimes use "interest-based" advertisements also known as "online behavioral advertising." Online behavioral advertising is advertising that is directed to you based, at least in part, on your Internet browsing behavior across websites and over time. Third parties and their affiliates that conduct interest-based advertising operations on our behalf collect certain information as a result of their JavaScript "tags" and other technologies being used on our website. The information that they collect includes the names of web pages you view (URL's), unique identifiers, your IP address, timestamp, and certain types of digital Personal Data.

3.8.5 Third Parties May Collect Personal Data from Other Sources

Some third parties involved in advertising operations may maintain their own proprietary consumer databases that allow them to personally identify or track website visitors. Other third parties have proprietary technologies to determine what additional devices you may use, on which it can display relevant advertisements.

3.9 How Villanova Protects Your Information

Villanova University maintains a multi-disciplinary approach to privacy, aimed to address all aspects of information protection, including both security and privacy programs. We strive to protect your information from any unauthorized access and/or disclosure. Systems that solicit or display personally identifiable information are protected by authentication and authorization controls and Web-based experiences involving personal information are secured by SSL (Secure Sockets Layer protocol) with 128-bit encryption or higher. The University reminds users, however, that no method of transmission over the Internet can be 100% secure.

Villanova University cannot guarantee absolute security of our systems, nor guarantee that information supplied will not be intercepted while being transmitted over the internet.

3.10 Solicitation of Information from Children

Villanova University does not knowingly solicit or collect Personal Data from users under the age of 13, nor do we knowingly send users under the age of 13 requests for Personal Data. If you believe we have inadvertently collected information about your child, please contact us and we will attempt to delete the information.

3.11 Rights Under the General Data Protection Regulation (GDPR)

Any person located within the European Union is granted the rights and protections of the GDPR. Such persons are given the following rights:

  • The right to access his/her Personal Data that is collected by the University.
  • The right to correct inaccurate Personal Data collected by the University.
  • The right to have the University erase Personal Data if: the Personal Data is no longer necessary in relation to the purposes for which it was collected; the user withdraws consent; the user objects to the processing of Personal Data and there are no overriding legitimate grounds for the processing; or the personal data is unlawfully processed.
  • The right to restrict the collection of Personal Data if its accuracy is contested; the processing is unlawful; the University no longer needs the Personal Data for the purposes of processing such information; or the user objects to the processing of Personal Data pending the verification that legitimate grounds of the University override those of the user.
  • The right to receive Personal Data in a commonly used format for its transmission by the University to another controller of data if the processing is based on consent or a contract, and the Personal Data is processed by automated means.
  • The right to object to the processing of Personal Data at any time.
  • The right to oppose the use of automated decision-making; and
  • The right to withdraw consent.

You also have legal rights and remedies against any breach of your personal privacy according to Articles 77 to 84 of the GDPR.

Any person who wishes to exercise any of the above rights may contact the University as indicated above.

3.12 Complaints

Please do not hesitate to contact us at the phone number or email address provided above if you have any questions or concerns regarding the processing of your data. We would appreciate the opportunity to receive and address your concerns.

4. Approval and Revisions

This Website Privacy Policy is subject to change at any time. We encourage users to regularly revisit this document for any changes.