FACULTY & STAFF RESERVATIONS
Faculty and staff members can make reservations in VenueVU for classrooms, event spaces, outdoor spaces, athletic facilities, and more. Faculty and staff can sign in to VenueVU using their Villanova credentials.
Campus spaces are organized into different templates in VenueVU, and each template can be used to book different types of spaces. Each template has unique booking rules, which are outlined below:
Reserve a Classroom
FOR FACULTY & STAFF
Learn more about Classroom Room Scheduling & Reservations.
Contact: Registrar's Office
Book a Meeting
FOR FACULTY & STAFF
Examples: Tolentine 122 Meeting Room, Riley Hall Meeting Rooms, Mendel 103 Meeting Room
Maximum # of Bookings per Reservation: 16 bookings
New Booking Required Lead Time: none (can book instantly)
Furthest Booking Date: Up to 365 days in advance
Approval Process: Dependent on space
Contact: Please contact the Area-Specific Contact for the space you are interested in
Book a Tabling Space
FOR FACULTY & STAFF
Spaces: 20 Tabling Spaces across Bartley Hall, Cascia Hall, Dixon Center, Dougherty Hall, Driscoll Hall, Drosdick Hall, Riley Ellipse
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: 1 business day
Furthest Booking Date: Up to 120 days in advance
Approval Process: Reserve (no approval needed)
Contact: University Events
Book an Athletic or Recreation Facility
FOR FACULTY & STAFF
Examples: Alumni Gym, Higgins Soccer Complex, Outdoor Basketball Courts and Sand Volleyball Courts
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: 3 business days
Furthest Booking Date: Up to 180 days in advance
Approval Process: Request (approval required)
Contact: Villanova Campus: Chuck Young
Cabrini Campus: Michael Hay
Request an Event Space
FOR FACULTY & STAFF
Examples: Villanova Room, Bartley Curley Exchange, Driscoll 132 Larson Auditorium, Drosdick 031 Dionisio Lecture Hall, Ortiz Hall 112 Auditorium, Picotte Hall Event Space
Maximum # of Bookings per Reservation: 16 bookings
New Booking Required Lead Time: 3 days
Furthest Booking Date: Up to 365 days in advance
Approval Process: Request (approval required)
Contact: Please contact the Area-Specific Contact for the space you are interested in
Request an Outdoor Space
FOR FACULTY & STAFF
Examples: Carbini Arbor, Mendel Field, Riley Ellipse, Rowen Campus Green, Sheehan Beach, South Campus Games & BBQ Area
Maximum # of Bookings per Reservation: 16 bookings
New Bookings Required Lead Time: 3 days
Furthest Booking Date: Up to 365 days in advance
Approval Process: Dependent on space
Contact: University Events
Request a Performance Space
FOR FACULTY & STAFF
Spaces: Mullen Center for the Performing Arts Belle Aire Terrace, Court Theatre, Smith Performance Lab, Topper Theatre, and Lobbies
Maximum # of Bookings per Reservation: 5 bookings
New Booking Required Lead Time: 14 days
Furthest Booking Date: Through the current academic year
Approval Process: Request (approval required)
Contact: Mullen Center
Request a Rehearsal Space
FOR FACULTY & STAFF
Spaces: Mullen Center for the Performing Arts Belle Aire Terrace, Court Theatre, Smith Performance Lab, Topper Theatre, and Lobbies
Maximum # of Bookings per Reservation: 5 bookings
New Booking Required Lead Time: 14 days
Furthest Booking Date: Through the current academic year
Approval Process: Dependent on space
Contact: Mullen Center
Request Catering Only
FOR FACULTY & STAFF
Use this template to submit a catering request without reserving a specific space in VenueVU (for example, request catering in your office).
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: Follow Catering policies
Furthest Booking Date: Up to 120 days in advance
Contact: Villanova Catering | 610-519-8775
Submit a Virtual/Off-Campus Event for the Calendar
FOR FACULTY & STAFF
Use this template to submit an event to the University Calendar without reserving a space in VenueVU. This can be used for virtual events or off-campus events.
Maximum # of Bookings per Reservation: 16 bookings
New Booking Required Lead Time: none
Furthest Booking Date: Up to 365 days in advance
Contact: University Events
Wellness Rooms
FOR FACULTY & STAFF
Wellness Rooms are available throughout campus for Villanova community members to use. These rooms cannot be reserved. Please see Human Resources for a list of available campus wellness rooms.
Book a Creative Lab Space
FOR FACULTY & STAFF
Wellness Rooms are available throughout campus for Villanova community members to use. These rooms cannot be reserved. Please see Human Resources for a list of available campus wellness rooms.
VenueVU Key Terms
Reservation: The "who" and "what" of an event. One reservation can have multiple bookings.
Booking: The "where" and "when" of an event. There can be multiple bookings as part of one reservation.
Request: Indicates a space that requires approval to book.
Reserve: Indicates a space that can be directly booked and does not require approval.
Status: Indicates the current state of the reservation/booking in the review process:
- Requested (awaiting review)
- Confirmed (approved)
- Web Reserved (no approval process needed; space is reserved and no further action required)
- Denied
- Canceled
OFFICE OF THE PRESIDENT
UNIVERSITY EVENTS
& INITIATIVES
Through the Office of the President, University Events and Initiatives coordinates major university events, supports strategic campus initiatives, oversees the University Events Calendar, and provides general strategy and oversight of event management at Villanova.
The office also offers support and guidance to departments and campus partners for planning events. Please feel free to reach out with any questions related to planning or hosting events on campus.