STUDENT ORGANIZATION EVENT REQUESTS
Registered Villanova student organizations in good standing with the university can designate student organization leaders who will have access to submit reservations on behalf of the organization. Students can sign-in to VenueVU using their Villanova credentials. Available spaces for student organization reservations include meeting rooms, event spaces, outdoor spaces, tabling spaces, and more. Campus spaces are organized into different templates in VenueVU, and each template can be used to book different types of space. Each template has unique booking rules, outlined below.
Student Organization Event Approval
All student organization event requests will be reviewed by both the space manager(s) for the requested campus space, and the appropriate university department or college sponsoring the student organization:
- College of Engineering
- Office of Fraternity & Sorority Life
- Office of Mission & Ministry
- Office of Student Involvement
- Villanova School of Business
Events are not approved until final event confirmation is received via email. Student organization events are subject to the policies and expectations of their sponsoring office, and students should work with their student organization advisor in planning events. Additionally, all student organization events are subject to the guidelines identified in the Student Handbook Co-Curricular Policies.
REQUEST EVENT SPACE FOR A STUDENT ORG EVENT
Examples: Driscoll 132 Larson Auditorium, Connelly Cinema, Rowen Campus Green, Dougherty East Lounge, Sheehan Beach, Alumni Gym
Maximum # of Bookings per Reservation: 16 bookings
New Booking Required Lead Time: 3 business days
Furthest Booking Date: Up to 120 days in advance
Approval Process: Request (approval required from both the space manager and student organization's sponsoring office)
Contact: For space inquires, please contact the Area-Specific Contact for the tabling space you are interested in. For other inquires, please contact your Student Organization Advisor or Sponsoring Office.
BOOK A STUDENT ORG TABLING SPACE
Spaces: 20 Tabling Spaces across Bartley Hall, Cascia Hall, Dixon Center, Dougherty Hall, Driscoll Hall, Drosdick Hall, Riley Ellipse
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: 1 business day
Furthest Booking Date: Up to 120 days in advance
Approval Process: Request (approval required from student organization's sponsoring office)
Contact: For space inquires, please contact the Area-Specific Contact for the tabling space you are interested in. For other inquires, please contact your Student Organization Advisor or Sponsoring Office.
REQUEST A VIRTUAL/OFF-CAMPUS STUDENT ORG EVENT
Use this template to submit a request for a virtual or off-campus event to your student organization advisor for approval.
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: 3 business days
Furthest Booking Date: Up to 120 days in advance
Approval Process: Request (approval required from student organization's sponsoring office)
Contact: Your Student Organization Advisor or Sponsoring Office
PROMOTE A STUDENT ORG EVENT ON THE UNIVERSITY CALENDAR
Use this template to submit a student organization event for promotion on the public University Calendar website. Events submitted to the calendar should be special events open to all students, not private events for your organization or regular meetings. In order to be approved for the calendar, your event must already have a confirmed VenueVU booking for the space; you will be required to provide the reservation ID of the confirmed reservation. Requests submitted in this template do not reserve space.
Maximum # of Bookings per Reservation: 1 booking
New Booking Required Lead Time: 2 business days
Furthest Booking Date: Up to 365 days in advance
Approval Process: Request (approval required)
Contact: University Events, events@villanova.edu