PROJECT IMPLEMENTATION
Introducing Villanova's new space reservation and event management system. VenueVU will provide a campus-wide solution for space scheduling, event planning, and a centralized University Events Calendar.
Villanova has partnered with Accruent EMS and LiveWhale Calendar for the software solutions for VenueVU, and with Groves & Company for change management and implementation support.
Monday, May 19, 2025
Existing campus reservation systems, including EvM, are closed for future requests. Infosilem will remain open for Summer 2025 classroom reservations.
Tuesday, May 20, 2025 through Sunday, June 1, 2025
No centralized reservation system is in use for non-classroom spaces. Infosilem remains open for Summer 2025.
Monday, June 2, 2025
VenueVU launches for all Villanova community members, and can be used to make reservations in non-academic spaces. Infosilem is continued to be used for Summer 2025 classroom reservations.
Friday, August 1, 2025
VenueVU will open for Fall 2025 classroom reservations. Going forward, all classroom spaces are available exclusively in VenueVU.
| AREAS / SPACES | PREVIOUS RESERVATION SYSTEM(S) | NEW RESERVATION SYSTEM |
TRANSITION DATE |
|---|---|---|---|
| Academic Classrooms All general purpose Registrar scheduled classrooms |
Infosilem | VenueVU | Fall 2025 See Registrar website for details |
| Connelly Center Including event spaces managed by the Connelly Center in Dougherty Hall, Garey Hall, and Picotte Hall |
EvM | VenueVU | June 2025 |
| Athletic Department Including all gyms, fields, courts, and other athletic faciltiies |
EvM and/or additional processes | VenueVU | June 2025 |
| Falvey Library Including bookable event and meeting spaces in the Library. |
EvM and/or additional processes | VenueVU | June 2025 |
| Mullen Center for the Performing Arts All performance and rehearsal/practice spaces |
EvM and/or additional processes | VenueVU | June 2025 |
Scarpa Hall All spaces within the Charles Widger School of Law |
Current Processes | N/A - not transitioning to VenueVU | N/A |
| Event Venues All general use event venues throughout campus, including in Bartley Hall, Driscoll Hall, Drosdick Hall, Talley Center, and more |
EvM and/or additional processes | VenueVU | June 2025 |
| Outdoor Spaces All outdoor event areas including The Riley Ellipse, The Rowen Campus Green, The Grove, and more |
EvM | VenueVU | June 2025 |
| Meeting and Conference Rooms All meeting and conference rooms throughout campus currently available for general booking by Faculty/Staff |
Sharepoint, Outlook, EvM and/or additional processes | VenueVU and Outlook If an exisiting Outlook room |
June 2025 |
| Study Rooms All general study rooms throughout campus for student use |
Various processes | VenueVU | June 2025 |
PROJECT VISION
To improve the user experience by providing one, streamlined space scheduling and event management solution at Villanova, which will maximize campus operations and resources and optimize how we plan meetings and events.
Organizational Benefits:
- Increase efficiency for space reservations and event requests by providing a single unified solution for the campus community.
- Enhance the University Calendar by centralizing the events schedule, increasing promotion and awareness of events and programming on campus.
- Align with the University strategic objective of space usage optimization and sustainability.
- Improve safety, security, and event services by providing comprehensive, real-time reporting for all scheduled rooms and facilities.
PROJECT SCOPE
VenueVU will ultimately centralize all reservable spaces at Villanova into one platform. This includes all academic classrooms, outdoor spaces, event venues, athletic facilities, meeting rooms, performance spaces, and more.
VenueVU will connect to a new, comprehensive University Events Calendar, allowing the community to easily view and promote campus events and activities.
Several systems will integrate with VenueVU, including our Student Information System, Banner, enabling seamless sharing of the academic schedule within VenueVU to assist with classroom reservations. Additonally, VenueVU will connect with Microsoft Exchange, creating a two-way sync with Outlook to simplify scheduling conference rooms and meetings.
Additionally, event service providers will utilize VenueVU to intake and manage orders from community members requesting their services for events. Villanova Catering, UNIT, Facilities Management, and Parking and Public Safety will leverage VenueVU for their service offerings.
The oversight and workflow approval process for spaces will remain the same - the various areas and colleges will continue managing their respective spaces as they currently do. The difference is that everyone will now be using a single, unified system. VenueVU will provide benefits and enhancements across the board - both for those reserving rooms and requesting events, and for those managing spaces and providing services.
PROJECT TEAM
The VenueVU project is a collaborative effort across the institution, inclusive of the various colleges and divisions who manage or schedule the over 50 reservable classrooms, venues, meeting rooms and facilities at Villanova.
Change Ambassadors are colleagues who play a key role in making sure questions, concerns, and ideas are heard during times of change. As representatives from each area, they bridge the gap between the project team and the rest of Villanova, sharing updates, gathering feedback, and helping everyone understand why the changes are happening. By supporting and guiding their colleagues, Change Ambassadors help ensure that the transition is smoother, more inclusive, and aligned with University's needs.
- Gina Palermo, Villanova Athletics
- McKenzie Baldorossi, Auxiliary Services
- Alyson Hersker, College of Engineering
- Elaine Lamberto, College of Liberal Arts and Sciences
- Theresa Hoffman-Lare, Fitzpatrick College of Nursing
- Kathleen Sinnott, Conference Services
- Ammy Rodriguez-Quizi, Connelly Center
- John Purcell, Connelly Center
- Jennifer Kelly, Villanova Catering
- Mike McGuckin, Villanova Dining Services
- John McGonigle, Facilities Management
- Elizabeth Feimster, Facilities Management
- Dottie Scholnick, Facilities Management
- Regina Duffy, Falvey Library
- Joyce Harden, Grad Center
- Tina Lynch, Mullen Center
- Lt. George Christake, Public Safety
- Erin Spina, Registrar's Office
- Brian Baker, UNIT
- Ashish Desai, UNIT
- Lindsay Dengler, Villanova School of Business
- Scott Nolan, Provost's Office
UNIVERSITY ADVANCEMENT
- Karen Straube, Manager, Office of the Vice President
VILLANOVA ATHLETICS
- Chuck Young, Associate Athletic Director, Facilities and Operations
AUXILARY SERVICES
- Suzanne Superka, Director of Finance and Administration
- McKenzie Baldorossi, Director of Strategic Initiatives
CAREER CENTER
- Maura Jackman, Employer Recruitment Manager
COLLEGE OF ENGINEERING
- Alyson Hersker, Event Planner
COLLEGE OF LIBERAL ARTS AND SCIENCES
- Antoinette Donovan, Facilities Manager
FITZPATRICK COLLEGE OF NURSING
- Theresa Hoffman-Lare, Dean's Office Administrator
CONFERENCE SERVICES
- Kathleen Sinnott, Director of Conference Services
CONNELLY CENTER
- John Purcell, Connelly Center Director
VILLANOVA DINING & CATERING
- Mike McGuckin, Senior Director of Dining Services Operations
- Michelle Capobianchi, Director of Catering
FACILITIES MANAGEMENT OFFICE
- Elizabeth Feimster, Facilities Financial Manager
- Dottie Scholnick, CMMS Administrator
FALVEY LIBRARY
- Gina Duffy, Communications & Marketing Program Manager
GRAD CENTER
- Joyce Harden, Assistant Director, Grad Student Experience
MISSION AND MINISTRY
- Mat Verghese, Director of Liturgy
- Maureen Fitton, Senior Administrative Assistant
- Genevieve Lynch, Manager, Office of the Vice President
MULLEN CENTER FOR THE PERFORMING ARTS
- Parris Bradley, Director, Mullen Center
PUBLIC SAFETY AND PARKING
- George Christake, Lieutenant
- Linda Lindley, Director of Parking and Transportation
REGISTRAR
- Erin Spina, Associate Registrar
- Carolyn Bruce, Senior Assistant Registrar
RESIDENCE LIFE
- Skylor Morton, Director of Residence Life Housing Operations
UNIT (Implementation)
- Jonathan Hardy, Executive Sponsor
- Kevin Dietzler, Manager, Application Development & Identity Management
- Leslie Sharp, Manager Enterprise Web Application Development
UNIT (IT/AV Event Services)
- Ashish Desai, Assistant Director, Multimedia Technologies
- Brian Baker, Manager, Classroom Technologies
VILLANOVA SCHOOL OF BUSINESS
- Lindsay Dengler, Event Planner
INSTITUTE FOR INNOVATION AND ENTREPRENUERSHIP (IDEA LAB)
- TBD
HEALTH PROMOTION
- TBD
STUDENT INVOLVEMENT
- JJ Brown, Director of Student Involvement
OFFICE OF THE PRESIDENT
Chrissy Quisenberry
Assistant Vice President, Presidential Events and University Initiatives
Nick Tumolo
Director, University Events and Initiatives
Caroline Levine
Coordinator, University Events and Initiatives
UNIVERSITY TECHNOLOGY SERVICES
Katherine (Kasia) David
Senior Enterprise Project Manager
Martin Fox
Senior Business Systems Analyst