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Human Resources

Job Functions and Definitions

Academic Affairs

This job function is responsible for leading the strategic planning, development, implementation and management of all aspects of Villanova University's academic programs.

Sub-Function Sub-Function Definitions
General Academic Affairs Positions in this sub-function are responsible for overall academic affairs matters at the institution and/or multiple areas of academic affairs, including instructional development and support, museum and performing arts, and program administration. Activities include leading academic programming and developing plans and strategies for the colleges and/or centers.
Instructional Development & Support Positions in this sub-function are responsible for organizing, developing, managing, and providing instructional materials. Activities include: planning, organizing, and developing training curricula, materials, and programs; delivery and management of instruction; instruction plans and schedules; student service regulations and service process.
Museum & Performing Arts Positions in this sub-function are responsible for the administration of the Connelly Center Art Gallery, Performing Arts Center (VPAC) and management of the Theatre/Studio Art Program.
Program Administration Positions in this sub-function are responsible for the administration and management of academic programs at the University. Actively develops and implements programmatic and educational opportunities within a center on campus. Supports the center's budget and financial processes, organizes office supplies and equipment, and schedules programs and events. Coordinates services and logistics for programs and events including attendee list, registration process, accommodations and arrangements, communications and marketing, and program/event space.
Student Academic Affairs Positions in this sub-function work with students on an individual or in a small group manner to enhance the material provided to them in their classes in many ways including providing professional development programs, providing tutoring, performing academic coaching, advising students on academic programs and careers, and often providing holistic support for students so they can achieve their academic goals.  Often these positions will interact with individual faculty, departments, and programs to assist them in helping their students learn and perform to the highest level academically.  They support students across multiple colleges and levels.  They often require handling complex situations within the bounds of regulations and laws.

Administration & Operations

This job function coordinates, integrates and administers a range of diverse administrative or operational functions. Areas of responsibility include: delivering secretarial, administrative and operational support services to the institution; managing reception and mail services and providing office support; document management; managing dining services operations; managing and supporting the operations of the University Inn; analyzing and interpreting collected data; spotting trends; writing reports and recommendations; data modeling and creating data architectures; developing and enhancing the data warehouse; back-end transaction/data processing; business intelligence; institutional research. 

Sub-Function Sub-Function Definitions
Administrative Services Positions in this sub-function are responsible for providing support and administrative services to the University. Activities include: producing documents; collecting, recording, sorting and filing information; preparing routine reports; making travel arrangements; arranging appointments and meetings; responding to inquiries; data entry; operating office equipment. Also includes responsibilities for reception/telephone/switchboard and greeting visitors.
Banquet & Catering Services Positions in this sub-function are responsible for activities associated with the preparation and delivery of food and beverages and service coordination to ceremonial meals for groups of people as well as food service at remote sites. Usually meals are prepared and served by a hotel or restaurant exclusively for a group. Catering activities include food preparation and delivery for different event ranges: from box-lunch drop-off to full-service catering for special events or business meetings.
Business Intelligence Positions in this sub-function are responsible for performing complex data research and analysis to support business operations including: creating data mining architectures/models/protocols, statistical reporting, and data analysis methodologies to identify trends in large data sets; analysis may be applied to various areas of the business; researching and applying knowledge of existing and emerging data science principles, theories, and techniques to inform business decisions; at higher career levels, may conduct scientific research projects with the goal of breaking new ground in data analytics.
Dining Services Operations Positions in this sub-function are responsible for the preparation and delivery of food and dining services for students, faculty, staff and visitors to Villanova. Activities include managing food inventories, vendor deliveries, food preparation, and menu planning. Kitchen management, cooking, and varied tasks on serving lines and/or sanitation duties are included.
Food & Beverage Services Positions in this sub-function are responsible for activities associated with food and beverage preparation, table service, and food delivery. Manages or performs work in some/all of the following areas: preparation and service of alcoholic beverages, coffee, tea; preparation of food including pastries, cakes, baked goods, desserts; table cleaning/reset, restaurant carry-out support.
General Administration & Operations Positions in this sub-function are responsible for overall administration and operations matters at the institution and/or multiple areas of the administration and operations function, including managing secretarial, administrative and operational support services to the institution; managing reception, mail and graphic services, and providing office support; document management; overseeing dining services operations; managing the operations of the University Inn; business intelligence; institutional research.
General Inn Positions in this sub-function are responsible for the operations of the Inn at Villanova, aiming to maximize profitability and customer satisfaction. Manages or performs work in some/all of the following areas: developing and executing operational plans and procedures across the inn; single-location inn daily operations management; department-specific inn management and supervision; customer-facing hospitality roles.
Inn Sales Positions in this sub-function are responsible for the sales and marketing activities for the Inn at Villanova. Activities include: business development activities, including the development of alliance/channel/network partnerships; pricing research and strategy, including cost/pricing, competitor analysis; media planning, analytics and strategy, including R.O.I. evaluation and digital marketing analytics and strategy; brand licensing activities to expand brand presence within brand-approved quality standards; e-commerce strategy, planning and management, including merchant development and support.
Institutional Research Positions in this sub-function conduct studies and offer technical assistance in the support of strategic planning. This includes data analysis and managing the performance and improvement of CATS, including preparing reports and data mining. These position also collect certain externally mandated data and data for professional organizations. 

Advancement

This job function is responsible for establishing and managing effective relationships with private and public sector partners who can advance the development and fundraising function at the University.

Sub-Function Sub-Function Definitions
Alumni Relations Positions in this sub-function are responsible for directing, promoting and managing the engagement and effectiveness of alumni relations and associations. Responsible for building mutually beneficial relationships with alumni, the University and the community. Directs and controls the alumni foundations or associations for the University. Responsible for organizing alumni campaigns, gift programs, giving programs and/or other alumni related fundraising events or programs and related communications.
Corporate & Foundation Relations Positions in this sub-function are responsible for developing, implementing, and strengthening the University's corporate and foundation relations strategy. Activities include devising and implementing institution strategy to engage with non-governmental organizations or corporations ensuring suitable fit with other organizational values, programs, social responsibility, accountability and transparency. Advise University fundraisers on issues related to corporate or other institutional contacts that might impinge on the core values of the University.
Fundraising Positions in this sub-function are responsible for maximizing income/gifts from donors.  Activities include: plans and coordinates funding for; manages and/or supports the annual planning and budgeting process related to funding; strengthens relationship with key donors by building the University’s fundraising or grants accessing capacity.
General Advancement Positions in this sub-function are responsible for overall advancement matters at the institution and/or multiple areas of the advancement function, including establishing and managing effective relationships with private and public sector partners who can advance the development and fundraising function at the University.
Planned Giving Positions in this sub-function are responsible for securing and administering planned gift programs and campaigns to the University. Manages portfolio of potential prospects and donors.
Prospect Analysis Positions in this sub-function are responsible for administering prospect management systems and facilitating development efforts, as well as providing accurate data and reporting in support of University's fundraising initiatives with a focus on prospect research.
Stewardship  Positions in this sub-function are responsible for ensuring all contracts are managed correctly meeting donor requirements including donor reporting; acting as a point of reference for key donors; providing oversight for formalized donor recognition activities; responsible for facilitating the process to approve naming a University asset.

Athletics

This job function is responsible for the administration and operation of the University's athletics and recreation programs.

Sub-Function Sub-Function Definitions
Athletics Administration Positions in this sub-function are responsible for supporting and administering athletics programs, sports, or overall athletics department function. 
Athletics Compliance Positions in this sub-function are responsible for managing all aspects of the athletics and sports programs compliance within the framework of the University and the sports associations' rules and regulations. 
Athletics Training Positions in this sub-function are responsible for planning, organizing, and developing training plans and programs and analyzing training needs and developing programs to address them.
Coaching Positions in this sub-function are responsible for developing and overseeing all aspects of the sports program. Recruits, retains and manages athletes. Coaches and supervises athletes. 
Equipment Operations Positions in this sub-function are responsible for activities involving sports/gym equipment inventory control, distribution maintenance and repair.
General Athletics Positions in this sub-function are responsible for overall athletics matters at the institution and/or multiple areas of the athletics function, including administration and operation of the University's athletics and recreation programs.
Recreation Programs Positions in this sub-function are responsible for managing, coordinating and delivering recreational, fitness and wellness-related programs for the Villanova community.
Sports Operations Positions in this sub-function are responsible for activities related to supporting all aspects of operations of the University's sports programs.
Sports Performance Positions in this sub-function are responsible for improving athletes sports performance including: identifying critical requirements (e.g., skills, competencies, and performance outcomes) necessary to achieve current and future results; developing and managing performance review processes and tools (e.g., goal setting, performance evaluation and calibration, process and results documentation).

Communications & Marketing

This job function conducts both internal and external communications and marketing activities related to promoting the University through a variety of media.

Sub-Function Sub-Function Definitions
Advertising Positions in this sub-function are responsible for developing and implementing campaigns to promote the University. Activities include: creating and/or coordinating the production of advertising and promotional materials; identifying the optimal mix of advertising and promotional media channels that align with defined customer market segmentation; coordinating the activities of promotions and events; planning advertising campaigns; creating and/or coordinating brand promotional merchandise; measuring advertising and promotion effectiveness for return-on-investment.
Brand & Media Relations Positions in this sub-function are responsible for securing brand and media deals to promote the University. Develops and maintains relationships between the University and external media constituents. Ensures compliance with University standards and proper coverage in media.
Communications Positions in this sub-function are responsible for one or more components of the institution's communications to promote a college, division or department, including developing, researching, writing, editing, and/or publishing written and digital materials. Implements strategic communications including publications, articles, proposals, communications plans, speeches, promotional materials and news releases.
Events Management Positions in this sub-function are responsible for activities focused on planning and coordinating the logistics of University conferences, congresses, and events to increase university brand awareness including: planning events; setting up exhibition space and displaying promotional materials; coordinating event catering, entertainment, and company speakers/representation at booths, demonstrations; managing program budgets and measuring lead generation resulting from events.
External Affairs Positions in this sub-function are responsible for the facilitation of relationships with private and public sector partners in the following areas: University Alumni Relations Management, Development/Fundraising Management, Industry and Government Relations Management.
General Communications & Marketing Positions in this sub-function are responsible for developing and implementing marketing campaigns. Activities include: creating and/or coordinating promotional materials; identifying the optimal mix of advertising and promotional media channels that align with defined  market segmentation; coordinating the activities of the university's congresses, promotions, and events; planning advertising campaigns; creating and/or coordinating brand promotional merchandise; measuring advertising and promotion effectiveness for return-on-investment.
Graphic & Visual Arts Positions in this sub-function are responsible for designing and/or creating non-interactive graphics and art including: applying graphic design principles to communicate themes and messages in non-interactive communication materials; using graphics software and/or web-based graphics and design tools to design and produce finished graphics/artwork; maintaining university identity, design standards, and policies; Coordinating vendor services as required.
Marketing Positions in this sub-function are responsible for advancing business growth by disseminating information that promotes a favorable view of the institution and its products and services. Activities include: developing and implementing advertising/promotional campaigns; conducting market research and identifying and predicting current and future consumer trends; product management, including P&L activity and advertising R.O.I. analysis; product planning and development; promotional materials creation and distribution.
Multimedia Positions in this sub-function are responsible for the design and creation of media and communications publications and materials. Produces computer-generated graphic-design for both internal and external communication materials; manages photography and digital editing to support editorial content; responsible for non-photographer photo studio/photo shoot activities, including directing, creative consulting, styling, art and prop creation/curation, etc. Creates, edits/proofreads text and layout for internal and external publications including product manuals, research findings, etc. Curates content for digital and printed publications; responsible for screenwriting and copywriting/editing for films, programs or shows; manages production activities for a news broadcast, including research, journalism/reporting, copywriting, etc. Creates and designs interactive media, including animation, visual/sound effects, etc.
Writing & Editing Positions in this sub-function are responsible for writing, editing, and proofreading text for a variety of internal and/or external communications and publications including: text for internal audiences related to university values/strategy and student programs, policies, and tools; text for external audiences related to public, community, government, or alumni relations.

Community & Belonging

This job function is responsible for developing, implementing and monitoring institutional policies and programs to advance mutual respect, connection and belonging across the University. Ensures  institutional-wide awareness and the successful integration of these concepts and culture throughout the institution. Facilitates and maintains an environment that is inclusive to the various needs of diverse groups. 

Sub-Function Sub-Function Definitions
Academic Community & Belonging Positions in this sub-function are responsible for developing, implementing and monitoring institutional policies to advance mutual respect, connection and belonging within an academic program, department, or function. Facilitates and maintains an environment that is inclusive to the various needs of diverse groups.
General Community & Belonging Positions in this sub-function are responsible for advancing mutual respect, connection and belonging spanning both academic and across the University. Activities include developing, implementing and monitoring institutional policies and programs to advance these efforts and ensuring institutional-wide awareness and the successful integration of these concepts and culture throughout the institution.
University Community & Belonging Positions in this sub-function are responsible for developing, implementing and monitoring institutional policies advancing mutual respect, connection and belonging across the University. Facilitates and maintains an environment that is inclusive to the various needs of diverse groups.

Facilities

This job function is responsible for managing, planning, repairing and maintaining the institution's facilities and assets. Activities include: maintaining buildings, facilities, and grounds in clean/hygienic condition.

Sub-Function Sub-Function Definitions
Building Management Positions in this sub-function are responsible for the planning and management of day to day operations as it relates to campus buildings.  Addresses the real estate needs for buildings and facilities on campus. Responsibilities include the management of facilities, coordination of support services to students, room scheduling, access and security, and cleaning. Oversees the daily operations of the campus facilities, to ensure their effective and efficient operation. Serves as the liaison with campus security and maintenance personnel to ensure campus needs are met effectively.
Custodial Positions in this sub-function are responsible for maintaining the institution's facilities in clean and orderly condition, in accordance to the institution's standards. Activities include: cleaning/sanitation of institution facilities, including custodial work, dishwashing and laundry services.
Facilities Project Management Positions in this sub-function are responsible for managing discrete projects involving the maintenance, upgrade and/or construction of the University's facilities, buildings and grounds. Plans, manages and coordinates special maintenance, construction, renovation and/or repair projects for buildings, grounds and facilities. Ensures efficiency and compliance with project specifications. Prepares cost estimates of renovations and special projects; determine quality and quantity of materials, supplies and manpower required. Assists in determining project requirements; maintains relationships between all parties concerned with the project to facilitate any changes or modifications and resolution of project problems. Inspects construction and/or renovation projects to ensure procedures are followed and materials used comply with specifications, contracts and/or instructions.
General Facilities Positions in this sub-function are responsible for overall facilities matters at the institution and/or multiple areas of the facilities function, including providing leadership and oversight in support of the University's facilities management. Leads facilities management initiatives and is responsible for overall performance and success of the facilities function. Directs long-term strategic planning, and determines the policies and resource allocation needed to achieve institution-wide facilities goals.
Grounds Positions in this sub-function are responsible for maintaining the grounds of the campus and buildings including: performing a combination of cutting lawns, trimming and edging around walks, flower beds, and walls; pruning shrubs and trees, spraying lawns, shrubs, and trees; raking up leaves and litter; planting grass, flowers, trees, and shrubs; watering lawns and shrubs; cleaning out drainage ditches and culverts; removing snow from pedestrian and vehicle areas and may perform minor maintenance on roads, curbs, sidewalks, and storm drains; mixing and applying pest control material in accordance with government regulations; may operate tractors equipped with attachments such as mower, fertilizer spreader, and lawn roller.
Locksmith Positions in this sub-function are responsible for the installation, repair, maintenance, service and inspection of locks and locking devices. May cut metal keys and/or produce mechanical and electronic keys. Responsible for key security and inventory including documentation.
Receiving & Warehouse Positions in this sub-function are responsible for the storage and movement of materials and finished goods including: shipping and receiving; warehousing and order filling, picking, and packing; inventory control and records management; dispatch; developing transport schedules, methods, and routes; analyzing and projecting transportation costs; coordinating customs clearances and permits; maintaining, loading, packing, and driving vehicles; evaluating, selecting, and managing ongoing relationships with external transport providers; acquiring and managing fleet vehicles.
Repair & Maintenance  Positions in this sub-function are responsible for the reliable operation of the institution's buildings, facilities, machinery and equipment. Manages and/or performs work in all/some of the following areas: refurbishment of buildings/facilities; preventative and reparative maintenance of institution buildings, facilities, machinery and equipment; oversight of work related to electric maintenance, mechanics, hydraulics, carpentry and masonry, substituting, changing, cleaning, repairing and installing pieces, components and equipment.
Sustainability Positions in this sub-function encompass research and analysis as input to university sustainability programs and projects including: monitoring trends in environmental science, renewable resources, sustainable work processes, and other diverse fields; reducing waste; providing recycling services; administering going green initiatives.
Trades Positions in this sub-function are responsible for constructing, maintaining, and repairing facilities systems, buildings, and equipment including: carpentry, plumbing, electrical, heating/ventilation/air conditioning (HVAC), welding, and mechanical repair and maintenance; machining repair and maintenance trades; heavy equipment operators.
Transportation Services Positions in this sub-function are responsible for providing transportation services to University students, faculty, staff, and visitors. Determines economical routes and modes of transportation. Plans and monitors route assignments and schedules. 

Finance

This job function conducts the financial and accounting operations of the institution.  Positions in this job function may also have responsibility for financial planning and analysis, as well as stewardship and managing financial resources (e.g., cash and investments).

Sub-Function Sub-Function Definitions
Accounting Positions in this sub-function are responsible for managing or performing work in general financial accounting activities of the institution, including: financial transaction recording standards; control/reconciliation of accounts and records; cost accounting/budgeting; accounting reports/schedules for internal audiences (management reporting) and for external audiences (compliance reporting); may include administrative/transactional accounting support work, such as ledger maintenance and data entry. Positions in this sub-function also include post award financial management (research accounting), supporting the research community by ensuring compliance with controls and responsible for the financial administration and oversight of externally sponsored awards.  Responsibilities include audit and compliance reviews, training, cash management, financial reporting and fund closeout procedures.
Budget Positions in this sub-function may be responsible for determining the allocation and use of financial resources; developing business plans for individual units; and analyzing financial information and producing management reports for internal and external reporting and decision-making purposes. Information analyzed includes inventory, costs, revenue, expenditure, cash flow, profitability, operating performance, and budgets.  Positions with institution-wide responsibilities develop budgets, financial plans, and financial analysis for the institution as a whole, and assess and integrate the plans of the individual units in the process.
Bursar Positions in this sub-function are responsible for monitoring cash teller operations, student billing and receivables, collections and customer service. Oversees all functions of the billing, collection, deposit, disbursement, and record maintenance of student accounts. Maintains accurate financial records.
Financial Control Positions in this sub-function are responsible for managing and maintaining control of the institution's financial operations, resources, and assets. Provides data/reports summarizing the institution's financial position to aid in management decision making, and may make recommendations to senior management. Includes general Financial Control and positions responsible for financial control at a property, or group of properties, in addition to cash control within offices.
General Finance Positions in this sub-function are responsible for managing or performing work across multiple areas of finance, including financial planning and analysis, financial control, accounting, tax, accounts payable/receivable, and credit and collections. Activities include financial transaction/data entry, financial data verification, financial records maintenance, and compiling/maintaining ad-hoc financial information.
Investment Positions in this sub-function are responsible for determining investment strategy, analyzing alternative investments, and recommending appropriate investments. Prepares reports on investment transactions and status for submission to management. Determines portfolio allocation and manages cash and securities including both debt and equities. 
Payroll Positions in this sub-function are responsible for ensuring employees are paid accurately and timely with correct withholding and deductions. Activities include: calculating overtime, shift payments, sales commissions and bonuses; accounting, distributing, and preparing taxes and deductions; maintaining payroll records; preparing reports for management or to meet legislative obligations; ensuring payments comply with collective bargaining agreements, legislation, or other regulatory instruments; preparing and distributing pay information to staff; answering questions regarding payroll matters.
Procurement Positions in this sub-function are responsible for work associated with the purchasing and payment for goods and services functions of the University including the managing of all systems related to these functions within the department and for the overall University. Activities include obtaining goods and services for all types of business processes applicable to the institution including: indirect and direct operations. Activities include product/service sourcing, supplier selection, pricing/terms negotiation, order processing, contract administration, and supplier performance management. Other activities include account payables functions including invoice and expense payment approval, issuing payments and managing bank related activities pertaining to these payments, managing the procurement card program, taxes and annual reporting, and review and approval of new suppliers. 
Risk Management Positions in this sub-function are responsible for identifying, assessing, and reducing/mitigating risks to the institution. Activities include: characterizing potential risks and assessing vulnerability of critical assets to specific risks; risk analysis and modelling to assess probability of specific risks occurring and evaluate/value the impact/consequences of occurrence; developing process and procedures to report on, manage and mitigate risks to acceptable levels; internal and external stakeholder reporting, including regulatory reporting.
Student Accounts Services Positions in this sub-function are responsible for provide billing services for students, while maintaining internal controls, ensuring financial transactions are accurately processed and proper records are documented.

Health Services

This job function provides wellbeing care in an on-campus healthcare facility and also provides personal care services within medical and non-medical settings. Care is provided by a wide range of practitioners for which specialized training and/or education is required. Support roles for the provision of dietary services and health information are also included.

Sub-Function Sub-Function Definitions
Counseling Positions in this sub-function are responsible for behavioral health care and counseling services. Activities include those which address mental health, emotional problems and disorders, and substance abuse. Coordinates assistance to students and families relating to illness, disease, and hospitalization in all areas of service as a member of multi-disciplinary team and in liaison with community resources.
General Health Services Positions in this sub-function are responsible for overall health services matters at the institution and/or multiple areas of the health services function, including counseling, health and wellbeing services, nursing nutrition and dietitian, physician, psychiatry, and psychology.
Health & Wellbeing Services Positions in this sub-function are responsible for providing health care and wellbeing support for students. Investigates and implements programs and procedures that promote students' health and mental needs. Improve the employees overall well-being. Develops policies and handbooks on services, procedures and regulations of student wellness counseling programs.
Nursing Positions in this sub-function are responsible for activities associated with the delivery of safe and efficient quality nursing care. Includes professionals who are trained and licensed to care for the sick and injured. Activities include the examination of patients, care for patients including the administration of prescribed medicine in order to facilitate healing and increase comfort.
Nutrition & Dietitian Positions in this sub-function are responsible for providing regular and therapeutic diets and food service to patients. Activities include coordinating the preparation and serving of meals based on general or special diets; specifying of dietary requirements for patients with special restrictions or nutritional needs.
Physician Positions in this sub-function are responsible for activities associated with the delivery of safe and efficient quality physician care. Includes professionals who are trained and licensed to practice medicine. Activities include the examination of patients in order to diagnose and treat any medical condition(s).
Psychiatry Positions in this sub-function are responsible for assessing, diagnosing, and treating emotional and behavioral disorders. Activities include prescribing and administering treatments, medications, and interventions and gathering and maintaining patient documentation and medical records.
Psychology Positions in this sub-function are responsible for conducting patient assessment, diagnosis, treatment, and referral assistance. Performs crisis intervention as needed. Conducts individual and group therapy sessions and counseling.

Human Resources

This job function supports the management of the institution's human resources by planning, administering and reviewing activities concerned with recruitment, training and development, compensation, benefits, talent acquisition, diversity, talent management & institution development and staff/labor relations.

Sub-Function Sub-Function Definitions
Benefits Positions in this sub-function are responsible for work focused on assisting and advising about the benefit enrollment process, eligibility, coverage amounts/options, and claims filing including: health and welfare benefits; retirement benefits; benefits enrollment and personnel records maintenance; preparation and filing of documents necessary for implementing benefit coverage; ensuring compliance with insurance, tax, and other regulations and filing requirements.
Compensation Positions in this sub-function are responsible for work focused on compensation design, management, and analysis including: compensation program design; compensation plan management ; compensation evaluation and analysis; communication; vendor management.
Employee Relations Positions in this sub-function are responsible for managing interactions and relationships with staff, including: implementing measures to increase staff morale, motivation and satisfaction; Investigating and resolving complaints, grievances, and disputes; diversity/equal employment opportunity programs, training, and compliance;  advising management on strategies that ensure a productive and harmonious workplace; may be accountable for staff assistance and work/life programs.
General HR Positions in this sub-function are responsible for overall human resources matters at the institution and/or multiple areas of the human resources function, including developing human resource management strategies and policies to meet institutional needs; planning, administering and reviewing activities concerned with recruitment, training and development, compensation and benefits, mobility, talent acquisition, diversity, talent management and organization development and employee/labor relations.
HR Business Partners Positions in this sub-function are responsible for performing a specialized type of human resources work focused on HR consulting to the business including: HR consulting and coaching; enabling business change; HR program advocacy; partnering with the University and talent management/staffing and recruiting colleagues on key talent initiatives.
HR Compliance Positions in this sub-function are responsible for ensuring HR functions are in compliance with all relevant laws, regulations, and policies. Performs or manages daily HR compliance risk identification, inspection and reporting. Develops and implements preventative measures and internal controls.
HR Information Systems Positions in this sub-function are responsible for work focused on vendor selection, configuring, maintaining, and generating reports for an HR information system including: processing staff information and maintaining staff records in the HRIS; preparing statistical summaries and special reports from HRIS involving skills, pay grade, performance data, payroll information, and other staff records; ensuring the accuracy of HR information entered into the system and testing new features of the system as they are implemented to verify accuracy of HR procedures.
Talent Acquisition Positions in this sub-function are responsible for attracting, finding and acquiring skilled labor for institutional needs including: talent evaluation and screening; job advertising and posting internally and externally, including third party recruiting agencies; talent prospecting at employment fairs and on campus at educational institutions; talent staffing and planning; managing new staff orientation process.
Talent Development Positions in this sub-function are responsible for staff career development to make the best use of staffs' current and future abilities. Activities include: planning, organizing, developing and delivering training curricula, materials, and programs; analyzing training needs and developing programs to address them; evaluating third part training providers; managing delivery of internal and externally provided training.

Information Technology

This job function manages or performs work associated with analysis, design, implementation, operation, deployment, and support of the institution's information technology resources (including computer hardware, operating systems, communications, software applications, data processing and security), telecommunication systems, and software/database products by internal staff, outsourcing staff, or consultants.

Sub-Function Sub-Function Definitions
Applications Development Positions in this sub-function are responsible for activities includes analysis, programming, and configuration of end user applications and/or systems software including: analyzing detailed business/functional/technical requirements and specifications for the application; coding internally developed applications and/or configuring commercial-off-the-shelf (COTS) applications using programming, scripting, and database languages; supporting application testing, deployment, maintenance, and evolution activities by correcting programming errors, responding to scope changes, and coding application enhancements.
Business Intelligence Architecture Positions in this sub-function are responsible for building the business intelligence system for the institution, based on the internal and external data structure and reporting needs. Responsible for leading the design and support of institution-wide business intelligence applications and architecture. Works with institution-wide business and IT senior management to understand and prioritize data and information requirements. Solves complex technical problems. Optimizes the performance of instituiton business intelligence tools by defining data to filter and index that add value to the user. Creates testing methodology and criteria. Designs and coordinates a curriculum for coaching and training customers in the use of business intelligence tools to enhance business decision-making capability. Develops standards, policies, and procedures for the form, structure, and attributes of the business intelligence tools and systems. Develops data/information quality metrics. Researches new technology and develops business cases to support institution-wide business intelligence solutions.
Data Management Positions in this sub-function are responsible for providing services related to managing, processing, and analyzing data. Activities include (but not limited to) managing static and dynamic data; developing and enhancing the data warehouse; back-end data/transaction processing; creating knowledge management databases; analyzing and interpreting business intelligence and operational data, and writing reports and recommendations.
General IT Positions in this sub-function are responsible for overall information technology matters at the institution and/or multiple areas of the information technology function, including management of the institution's information technology resources, telecommunication systems, and software/database products. Activities include developing information technology strategies, polices and plans; managing the acquisition, implementation, maintenance and use of information technology resources; training and supporting technology users; telecommunications network planning, operations and site acquisition; and internet product management and operations.
Information Systems Administration & Reporting Positions in this sub-function are responsible for managing or performing work that focuses on vendor selection, configuring, maintaining, and generating reports for a function-specific information system including: processing function-specific transactions and maintaining function records/data; generating reports and conducting analysis on function-specific data; ensuring the accuracy of information entered into the system and testing new features of the system as they are implemented to verify accuracy of function-specific procedures.
Instructional Technology Positions in this sub-function are responsible for providing leadership and overseeing university’s teaching and learning strategic agenda. Responsible for University’s adoption of education technologies to support digital learning, evaluation and assessment processes and development and implementation of training programs. Provides strategic advice to senior management and University committees concerning research, development and implementation of learning and teaching, involving all programs and courses across all teaching modes – can include on-campus and online. May lead the build, deployment, administration and ongoing maintenance of all online learning products and associated technology platforms across the university.
IT Architecture  Positions in this sub-function are responsible for the design and development of information technology architecture for internal and/or external clients; Serve as technical experts on solutions design, development, and implementation requirements to address business needs; Analyze the functionality and constraints of recommended solution/changes across multiple systems/platforms/applications; Ensure compatibility, interoperability, stability, and usability of solution architecture; Require broad and deep technical knowledge and experience across varying infrastructure requirements, development, design, and re-engineering
IT Project Management Positions in this sub-function are responsible for planning, organizing, and controlling resources/processes to achieve project/program objectives within scope, time, quality, and budget constraints. Technical project/program management work requires the staff member to have some foundational knowledge in the specific area in order to advise on scope changes, QA and other more technical aspects of the project.
IT Security Positions in this sub-function are responsible for managing or performing work associated with developing, communicating, implementing, enforcing and monitoring security controls to protect the institution's technology assets from intentional or inadvertent modification, disclosure or destruction including: designing, testing, and implementing secure operating systems, networks, and databases; password auditing, network based and web application based vulnerability scanning, virus management and intrusion detection; conducting risk audits and assessments, providing recommendations for application design; monitoring and analyzing system access logs; planning for security backup and system disaster recovery.
IT Systems Configuration & Programming Positions in this sub-function are responsible for managing or performing work associated with programming and configuration of internal end user applications that are integrated with business processes/data and IT infrastructure including: analyzing detailed business/functional/technical requirements and specifications for the application (and related application system components) as input to application design and coding; coding internally developed applications and/or configuring commercial-off-the-shelf applications using programming, scripting, and database languages; supporting application testing, deployment, maintenance, and evolution activities by correcting programming errors, responding to scope changes, and coding application enhancements.
IT User Support Positions in this sub-function are responsible for providing support to internal end users in areas of personal computers/servers/mainframe applications, data/voice network, and ERP systems including: acquiring, installing, and upgrading PC components and software and planning for/responding to service outages; diagnosing problem source through discussions with users and coordinating with internal institution support and operations groups and/or with vendors to resolve problems; responding to user requests to research complex problems associated with the institution's telecommunications networks (voice and/or data); providing real-time end user ERP systems support, problem identification, and training to facilitate knowledge transfer and prevent problem reoccurrence and knowledge transfer.

Legal & Compliance

This job function ensures the institution complies with the legal and regulatory requirements. Activities include providing legal and compliance counsel/support in areas related to the University, including corporate law, real estate, tax, business litigation, transactions/antitrust, compliance, intellectual property, research, employment/labor, corporate governance, audit, ethics, etc.

Sub-Function Sub-Function Definitions
Audit Positions in this sub-function are responsible for examining, evaluating, and reporting on financial, operational and managerial processes, systems and outcomes to ensure integrity and compliance. Activities include some/all of the following: process/operations monitoring and review; financial transaction monitoring and review; systems auditing.
Compliance Positions in this sub-function are responsible for defining and documenting policies and procedures related to the standards established by the University that comply with applicable external legislation/regulations, but may also reflect a higher standard than the legally required minimum. Activities include compliance training and ensuring completion of all required courses; auditing compliance with programs and procedures, investigating complaints, and verifying that deficiencies are corrected.
General Legal & Compliance Positions in this sub-function are responsible for overall legal and compliance matters at the institution and/or multiple areas of the legal and compliance function, including legal, regulatory affairs, internal audit, compliance.
Legal Positions in this sub-function are responsible for work in some/all of the following areas: providing legal advice/counsel in University-related areas; researching, analyzing, and interpreting proposed and existing laws, statutes, and regulations; identifying, monitoring and addressing issues of legal risk; structuring, drafting, negotiating and/or approving legal contracts, letters of agreement, policies and other documents; representing/advocating for the University in litigation, arbitration, mediation or other disputes with courts, government agencies, or other legal authorities.
Research Administration Positions in this sub-function are responsible for providing leadership and direction of the administration of the research office/department to maximize research funding for the University, enhance the research reputation and ensure the smooth operation of the research office. Develops and coordinates operational strategies for the administration and support of the research office, aligned with the university's research objectives. Coordinates the functioning of the research office through leadership and management of post-graduate research, grant applications, scholarships and research contracts. Manages key external relationships with funding agencies and key stakeholders on matters relating to the universities research activities.

Library

This job function is responsible for the operations and management of the University's libraries. Plans, administers, and leads library resources, research, and services to meet the information needs of the Villanova community.

Sub-Function Sub-Function Definitions
Access & Information Positions in this sub-function are responsible for providing customer service, managing library access during service hours, collections borrowing and lending, interlibrary loan, physical and digital course reserves, accuracy of LSP modules, information services and librarian referrals, stacks management, providing technology support, supports discovery of collections and scholarship, reporting building safety and security issues, explaining and enforcing library policies.
Acquisitions & Resource Management Positions in this sub-function are responsible for collections budgeting, acquisitions, licensing, description following national standards, electronic resource management, and assessment. Activities include investigating the types of information that would be beneficial to purchase for the collection, negotiating with vendors on pricing and terms, data import and export, maintaining accuracy of LSP modules, purchase orders, workflow management.
Distinctive Collections Positions in this sub-function are responsible for the lifecycle for the physical, digitized, and born digital materials in special and archival collections. Activities include selection, accessioning, description using national standards, physical and digital preservation, reference and instruction related to distinctive collections, etc. to support discovery and access. 
General Library Positions in this sub-function are responsible for overall library matters at the institution and/or multiple areas of the library function, including management of the institution's library resources, library systems, and collections. Activities include developing library strategies, policies, and plans; managing the access, discovery, development and stewardship of library collections and archives, instructing and supporting community members on using library resources, and conducting research and scholarship.
Library Services Positions in this sub-function are responsible for collecting, cataloguing and distributing technical and commercial information from a wide variety of internal and external sources to meet information needs and support the operating activities of the institution. Activities include collection development, maintaining serials and online databases, digital and media services, research to answer general inquiries, and investigating the types of information that would be beneficial to purchase for the collection.
Research & Scholarly Engagement Positions in this sub-function are responsible engaging with students, staff, and faculty across the university in support of teaching, learning, research, and publishing. Activities include: providing information literacy instruction sessions and/or for-credit classes, offering research help via live chat, email, phone, and one-on-one research consultations. liaising with faculty, helping with digital projects, advising on author's rights, copyright, and other publication-related issues, and collection development.

Mission & Ministry

This job function is responsible for modeling and fulfilling the mission of the University and its commitment to excellence and distinction in the discovery, dissemination and application of knowledge. Develops and implements programs and activities for the Villanova community such as social gatherings, retreats, service, education, and liturgies.

Sub-Function Sub-Function Definitions
Community Service Positions in this sub-function are responsible for mission and ministry work focused on active involvement with the communities in which university operates including: planning and implementing mission programs in the community; building/maintaining mutually beneficial relationships with local business groups, community representatives, and not-for-profit organizations; coordinating community outreach to promote the university’s image in a positive and community-oriented way.
General Mission & Ministry  Positions in this sub-function are responsible for overall mission and ministry matters at the institution and/or multiple areas of the mission and ministry function, including overseeing programs and activities for the Villanova community such as social gatherings, retreats, service, education, and liturgies.
Ministry Programs Positions in this sub-function are responsible for developing, implementing and managing strategic programs for the University community.

Public Safety

This job function is responsible for handling all safety and security matters at the University. Ensures best practice safety standards are achieved in all premises through effective coordination of external resources and the appropriate education on specific safety and parking policies. Executes on and oversees the ongoing development of the emergency response procedures and manages the operational emergency response team.

Sub-Function Sub-Function Definitions
Environmental Health & Safety Positions in this sub-function are responsible for ensuring environmental and occupational health and safety standards are met in all areas of the institution. Activities include: developing and implementing measures to protect people and the environment and ensuring institution operations are sustainable; conducting safety audits; identifying workplace hazards and hazardous conditions in external environments; investigating environmental and occupational accidents and recommending corrective actions; educating and training staff in workplace/environmental health and safety; interfacing with regulatory agenciesand stakeholders regarding safety concerns.
General Public Safety Positions in this sub-function are responsible for overall public safety matters at the institution and/or multiple areas of the public safety function, including providing strategic direction on all parking, safety, security and emergency management matters.
Parking Positions in this sub-function are responsible for ensuring that all day-to-day operational and management activities are smoothly performed as it relates to traffic and parking. Organizes parking administration team to inspect parking lots and complies with parking regulations.
Police Positions in this sub-function are responsible for performing general patrol and operational police duties, such as responding to radio calls, making arrests, and enforcing criminal codes and statutes. Carries out investigations and makes reports, collects and tags evidence, and dusts for fingerprints. May participate as a member on special teams or task forces. Carries a firearm and executes special assignments as required. 
Safety & Emergency Management Positions in this sub-function are responsible for emergency response in the event of an accident or disaster. Plans, trains and coordinates drills. Collaborates with the Safety and Environmental groups in accordance with regulations, institutional plans and procedures. Maintains investigation records and databases. Updates emergency response plans.

Research & Laboratory

This job function is responsible for identifying, developing, and supporting research opportunities, including identifying funding opportunities and preparing grant applications to attract external research funding to the University. Conducts and designs laboratory research and develops and supports experiments and projects.

Sub-Function Sub-Function Definitions
General Research & Laboratory Positions in this sub-function are responsible for overall research and laboratory matters at the institution and/or multiple areas of the research and laboratory function, including conducting research as it relates to life sciences, physical sciences, and social sciences, developing and testing theories, overseeing laboratory support and research administration.
Laboratory Support Positions in this sub-function are responsible for supporting scientific research or quality testing performed in a laboratory environment including: managing a team of laboratory staff and developing operating procedures to ensure that experiments and analyses are conducted within budgets and according to established scientific standards; prioritizing and allocating laboratory operations and workflow so that the laboratory’s equipment and resources are used efficiently and work schedules and targets are met; researching, evaluating, and recommending investments in technology, equipment, systems, or other assets that will enhance the laboratory’s performance; managing the maintenance, repair, construction, quality, and installation to laboratory equipment.
Life Sciences Positions in this sub-function are responsible for planning and conducting scientific research and experiments for an area or areas of life sciences and analyzing results.
Physical Sciences Positions in this sub-function are responsible for managing or performing scientific research, development, and testing of new products, manufacturing processes, and raw materials including: developing and testing theories on the physical properties of materials and ingredients under various conditions; devising research methods, preparing technical specifications, and specifying laboratory test equipment and processes; making recommendations concerning acquisition and use of new technological equipment and materials.
Social Sciences Positions in this sub-function are responsible for designing and managing research projects in order to analyze social issues related to human behaviors and evaluating data.

Student Services

This job function is responsible for directing, controlling and administering student administration activities across the University relating to student admissions, enrollments, fees, examination, graduations, and a range of student support activities relating to housing, financial aid, disability services, course registration, career advice and employment pathways. Develops policies and manages administration and student services activities across the University.

Sub-Function Sub-Function Definitions
Academic Advising Positions in this sub-function are responsible for providing academic advisement for prospective, current, and former students within a specified academic faculty. Responsible for assessing student academic level, and responding to student academic inquiries. Assists in the resolution of student academic problems, academic program changes, class schedules, program applications, transfer evaluations, and academic transcripts for entry and exit from the university.
Admissions & Enrollment Positions in this sub-function are responsible for assisting a diverse population of prospective students in their application to University, while developing and implementing tools to provide the University with key data for admissions decisions. Manages the initial screening of applicant credentials. Participates in the development and execution of recruitment strategies, marketing plans, marketing material and retention activities. Responds to email inquiries and serve as primary point of contact for visitors. Promotes the University and participate in recruitment fairs, conferences and conventions.
Career Services Positions in this sub-function are responsible for students' career development programs and placement services. Oversees a range of services including career exploration and planning, job search services, internships and professional placement. Advises students on career options and prepares them with the tools, experience and strategies needed to obtain professional placement after graduation. May secure and improve relations with potential employers, and establish and manage employment or placement programs.
Disability Services Positions in this sub-function are responsible for ensuring the university's compliance with all applicable federal, state and local laws relating to accessibility for people with disabilities, including building/facility as well as digital accessibility. Identifies, analyzes, prioritizes and manages the removal of barriers to people with disabilities. Investigates and responds to any technical inquiries concerning accessibility issues. Drives changes across the university to continually improve and enhance accessibility options.
Financial Aid Positions in this sub-function are responsible for coordinating between Students, Admissions and Student Affairs regarding all financial aid matters. Reviews and gathers documentation for all students eligible for financial aid. Deals with routine enquiries from student on financial aid issues and monitor all on-going financial aid cases. Responsible for monitoring and tracking the progress of students on sponsorship in line with the policies of the sponsorship program.
General Student Services Positions in this sub-function are responsible for developing programs and activities to advance the academic, personal and professional development of students. Assists the leadership in liaising with partners on matters related to student health, wellness and activities. Supports the design and implementation of student orientation weeks and other events. Provides guidance, support, and assistance to student clubs and organizations, including assistance with student elections. Assists students with social and recreational activity planning. Provides administrative support to student sponsored events. Acts as liaison between university and various student groups. Provides administrative leadership for special projects.
Housing Positions in this sub-function are responsible for housing services for students. Manage a variety of services related to housing, including maintenance, utilities, soft goods, housing allocation, safety and security. Oversee, review and maintain the housing budget. Review and manage inventory for optimal occupancy rate, while assessing local market conditions and prices.
International Services Positions in this sub-function are responsible for the university's international efforts. Represents the University in overseas markets, establish agency arrangements and explore joint ventures with appropriate parties. Liaises with governments to ensure a streamlined process for international student offerings. Develops and implements the university's policy and programs regarding international students. Works across the University to ensure programs and offerings are developed to meet student demand. Plans and develops activities and supports programs to provide information to international students, faculty, staff and other related departments of the University, to support international students in their academic, personal, social and environmental adjustments to university life.
Registrar Positions in this sub-function are responsible for providing administrative direction for the provision of registrar services. Maintain student records, student policy database and statistical reporting. Are responsible for the development, implementation and maintenance of  Registrar’s systems including databases and web pages. Develop policies and procedures and establish and implement short and long range goals, objectives and operating procedures of the registrar function, under guidance. Verify and distribute results to students. Record all leaves of absence and informs other offices of any changes in student status. Prepare all enrollment statistical reports to internal and external parties. Collect and maintain student files. Responsible for collecting, recording, maintaining and reporting of student records.
Student Activities Positions in this sub-function are responsible for technical, supervisory and administrative work of a section within the campus' student life and activities. Duties include developing, coordinating, and supervising various programs and activities. The purpose of such programs and activities is to support the intellectual, emotional, and interpersonal/social growth of campus students.